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Montezuma County staff urge moving forward on iSolve payroll/HR software; funding to come from reallocated accounts
Summary
Staff described features and costs of an iSolve HR/payroll package, outlined a plan to reallocate $72,000 from an employer-contributed account to cover initial costs, and asked the board for direction to obtain the contract for legal review.
County staff described plans to pursue a new iSolve HR and payroll platform to address ongoing payroll and reporting problems and sought direction from the Montezuma County Board of County Commissioners to obtain the vendor contract for review.
Staff said the existing system (Casella) cannot separate certain payroll outputs and that resolving the problem would require an annual $3,000 module for pay-stub electronic distribution even if the county did not adopt iSolve. Staff reported that $72,000 of employer-contributed funds in an account (unvested contributions) could be reallocated in the current fiscal cycle to cover software and implementation costs in part of this fiscal year and into the next.
Staff described iSolve as “very user friendly” compared with the county’s current system and said the package includes prebuilt reports and faster vendor support; a staff member said the county would have a dedicated contact who could often provide requested reports in a day versus multiple days with the current vendor. Staff also noted that adopting the new platform could reduce outsourcing costs (one outsourcing bid had been estimated at about $20,000).
Board members asked about contract length and funding. Staff said the county needs to review the vendor contract; commissioners requested that the contract be provided to the county attorney (referred to in the meeting as Steven) for legal review. No formal motion or vote was recorded; the board gave direction to proceed to obtain the contract and return for a formal action later if required. Staff indicated implementation would be treated as a two-year trial period to assess whether the software meets long-term needs and whether an RFP or broker procurement might be needed for insurance and HR services in the future.
