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Commission creates and assigns multiple ad hocs; selects liaisons and passes minutes
Summary
The Encinitas Commission for the Arts approved April minutes and voted to form several ad hocs and liaisons — including cultural tourism liaison, presentations ad hoc, featured artist and asphalt arts ad hocs, jury panel assignments, and student-art and Art Night outreach teams.
The Encinitas Commission for the Arts on May 5 approved the minutes from its April 7 meeting and formed or confirmed a number of ad hoc groups and liaisons to advance the commission27s 2025 work plan.
The commission voted unanimously to approve the April 7 minutes. Chair Fox then moved through the work plan and the commission took formal votes to form or confirm ad hocs and committee liaisons. The votes recorded at the meeting and their outcomes are summarized below.
Votes at a glance - Cultural Tourism Committee liaison: Motion to appoint Jim as primary liaison and Robin as alternate passed unanimously. - Brief presentations / speakers ad hoc: Motion to form an ad hoc with members listed as Carla and Jennifer passed unanimously. - Rotating featured artist program (arts education) ad hoc: Motion to form the ad hoc with Carla as member passed unanimously. - City Asphalt Arts / Ground Murals ad hoc: Motion to form an ad hoc with Chair Fox, Commissioner Campbell, and Commissioner (speaker) passed unanimously. - Visual arts selection panel (jury) ad hoc: Motion to appoint Commissioners Fader and Campbell to serve on the 2D/3D exhibition jury passed unanimously. - Student art exhibitions at City Hall (continuing ad hoc): Motion to continue the ad hoc with Commissioners Kadakia, Campbell, and Morakovic recorded as passing (6 yes; Kadakia noted as absent earlier in the meeting). - Art Night outreach ad hoc: Motion to appoint Commissioners Fader and Morakovic to assist with Art Night public outreach passed unanimously.
During roll calls and confirmations the record shows repeated unanimous votes: the clerk noted several times, "Let the record show that the motion passes with all commissioners voting yes." The meeting began with a notice that Commissioner Kadakia was absent; where motions passed unanimously the minutes show all present commissioners voting in favor.
Several commissioners discussed practical issues related to ad hocs, including the workload on volunteer commissioners, the need to designate a lead for each ad hoc (the chair asked ad hocs to report leads at their first update), and Brown Act constraints on off-meeting coordination. Chair Fox said the city clerk advised that forming an ad hoc is an action that should be voted on and recorded.
The commission concluded the roll-call agenda items and moved to informational reports and future planning.
