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Votes at a glance: board approves leases, contracts and project authorizations
Summary
At the May 15, 2025 meeting the Indianapolis Public Transportation Corporation board approved a series of resolutions and contracts including a property lease, property sales marketing authorization, multiple vendor contracts and project task orders; staff presented other information items.
At its May 15, 2025 meeting the Indianapolis Public Transportation Corporation board approved multiple resolutions and contract actions spanning real estate, operations, maintenance and capital projects. The board conducted roll call votes for each action item. Key outcomes are summarized below.
What the board approved (selection):
- Approval of minutes from the April 17, 2025 meeting (A1): motion adopted; Director Adrian Slash recorded an abstention on that vote; remaining directors voted aye.
- Resolution 2025‑03 authorizing the lease of 9350 East Thirtieth Street for Indigo Access (A2): adopted (see separate article for details).
- Resolution 2025‑04 authorizing marketing and sale of property commonly known as 8905, 8915 and 8925 South Madison Avenue; board authorized the president and CEO to engage a broker and market the properties after a prior board finding and a 60‑day public notice period produced no bids (A3): motion adopted by roll call vote.
- ADP HR/payroll system contract extension (A4): board authorized a 4‑year extension (June 1, 2025–May 30, 2029). Staff said current annual spend is approximately $251,057.32 and the total fee increase over the contract term is presented in the materials as $4,913.55; staff said the price for years 1–2 is unchanged and years 3–4 include a ~1% increase.
- Talkdesk contact‑center services one‑year extension (A5): board approved a one‑year extension (July 30, 2025–July 30, 2026) with an additional contract value of about $98,000 and a total not‑to‑exceed of $396,397.
- 2025 revisions to the Public Transportation Agency Safety Plan (PTASP/PTAS) (A6): board accepted and approved the 2025 updates required under the FTA PTASP rule (49 CFR part 673).
- Multiple janitorial services contracts (IFB 20515/36) (A7): the board authorized three‑year contracts across multiple properties with a cumulative three‑year total of about $1,172,642 and an optional two 1‑year extensions bringing a potential five‑year total to $2,016,579 if all options are exercised; procurement staff reported DBE/MBE/WBE participation levels in the selection.
- Extension of bus shelter cleaning and maintenance contract with Shuck Corporation (A8): board authorized a three‑month extension (new contract amount not to exceed $5,674,842) to prevent service interruption while a new solicitation is finalized.
- ISA (City of Indianapolis Information Services Agency) utility reimbursement for Blue Line BRT relocations (A9): board authorized a reimbursement agreement not to exceed $341,210 to relocate ISA fiber that conflicts with Blue Line design; work will be performed by ISA’s contractor and reimbursed by Indigo as part of the Blue Line project budget.
- Reliable Transmission Service contract (A10): board authorized a two‑year contract to rebuild Allison P400 transmissions with a not‑to‑exceed value of $349,000; vendor offers a two‑year warranty per presentation.
- Task order and contract extension with Burgess/BNN for Washington Street BRT docking construction management (A11): board authorized a new task order for construction management services not to exceed $420,000 and extended the on‑call contract end date to Oct. 31, 2028.
- Design allowance for WSP for Blue Line construction phase design services (A12): board authorized a design allowance of $375,000 to allow WSP to continue design work and avoid construction delays; final task orders and DBE details will be brought to the board when scopes and fees are finalized.
Votes and roll calls: For the majority of action items the transcript records roll call votes in which each director was polled; the meeting record shows unanimous aye votes on most items unless a specific dissent or abstention was recorded (for A1 Director Adrian Slash recorded an abstention). Where the transcript explicitly recorded named votes, this article reflects those outcomes; board minutes and formal roll call records will provide the official, verbatim vote tally.
What was not voted on: Staff introduced Ordinance 2025‑01 (A13) to authorize eminent domain for small property interests tied to local bus‑stop ADA improvements; the ordinance was introduced and a June public hearing was announced — no adoption vote occurred on May 15.
Information items: The board received an abbreviated April 2025 finance report and heard staff describe a proposed fare policy update and outreach plan; staff will hold public meetings beginning in June and return to the board with final proposals in August.
Next steps: Staff will execute the approved agreements, publish required notices (where statutory notice was required), return to the board for final approval on property sales and any task orders or purchase orders that require board authorization, and continue outreach on the fare policy and the ordinance on eminent domain.
