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Grant-funded generator assigned to joint powers board; commissioners debate MOU, access and billing
Summary
An emergency-management official said a Homeland Security grant procured a generator for the joint dispatch/joint powers board; the board discussed whether a memorandum of understanding is needed to govern access, fuel costs and maintenance if the city or other agencies tap the generator.
An emergency-management official told Weston County Commissioners that a generator purchased through a federal (Homeland Security) grant was procured on behalf of the joint powers board for joint dispatch and will be owned and maintained by that board.
The official (present in the meeting) said he wrote the grant on behalf of the joint powers board and that the terms and practice are to assign equipment purchased for a recipient agency back to that agency. "I wrote the grant on behalf of the joint powers board. So, basically, I'm gifting that generator to them. I wrote it for them. That generator goes to the joint powers board," he said.
Commissioners and the sheriff discussed whether a memorandum of understanding (MOU) should be drafted to govern outside access, fuel billing and maintenance if the city or another entity needs to tap into the generator. The emergency-management speaker said the joint powers board would be responsible for the cage, platform, monthly maintenance and fuel; if the city or others tapped the generator, that would be at the discretion of the joint powers board. One commissioner summarized the sheriff's position: if an MOU is needed, it should be with the joint powers board because the equipment was obtained and will be controlled there.
The official said reimbursements tied to grants can be slow and that some grant-funded reimbursements are pending FEMA review because of required ground-disturbance and historical-site checks. He said that once FEMA approves those items, reimbursement checks will be issued.
Discussion covered administrative details: transferring ownership can be accomplished by inventory and a letter; the county can keep the item on its inventory records while the joint powers board maintains responsibility for upkeep if that approach is preferred. No formal vote was taken on an MOU; commissioners asked staff to clarify whether the joint powers board or the city should be the named party in any MOU and to obtain billing/maintenance options for fuel and upkeep.
