Boyle County Clerk introduces free DocAlert property-fraud monitoring service

County Clerk Casey McCollie told the Boyle County Fiscal Court on April 22 that the clerk's office has launched DocAlert, a free property-transaction monitoring service available to anyone with property records in Boyle County.

"This free service will monitor public filings, provide timely updates to those who sign up, offering peace of mind and extra layer of security," McCollie said, describing the system and the sign-up steps. She demonstrated how residents can register by entering the name as it appears on their deed or mortgage and an email address on the county website; the system will email alerts when matching deeds or mortgages are filed.

McCollie said the service is provided through the county's vendor, Software Management, which also hosts the county records database. She emphasized that users should enter their name exactly as it appears on records (including middle initial if that is how it appears) and noted the clerk's office can help residents verify the form of their names in county records.

Court members and attendees raised practical questions about elderly residents and people who need extra help signing up; McCollie said paper instructions will be available at the clerk's office and staff will assist in person or by phone. She also discussed how the system works with neighboring counties using the same vendor: residents who own property in more than one county must sign up separately with each county that uses the vendor.

McCollie said the tool is not a guarantee that fraud won't happen but provides a timely alert that can help property owners act faster if a suspicious filing appears.

Ending: The clerk encouraged residents to sign up on the county website or to visit the clerk's office for help; no court vote was required for the demonstration.