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Board weighs Water Canyon site visit after unclear State Risk response on insurance
Summary
Board members said a recent reply from State Risk did not clarify whether the district can obtain coverage or supplemental insurance for a diversion pond at Water Canyon; staff will invite a State Risk representative to inspect the site and report back, and the board discussed holding its July meeting off-site in Water Canyon.
During the Washington County School District Board of Education's April 28 open session, board members raised unresolved insurance questions about a diversion pond at Water Canyon and discussed visiting the site.
A board member said State Risk returned a response last week but "didn't answer the question any way shape or form" about whether the district is covered or can buy insurance through the carrier. District staff said Michael Lee will try to arrange for a State Risk representative to visit the site so the insurer can see the diversion pond and clarify what, if any, coverage or supplemental insurance is available.
Board members discussed scheduling a field visit. One member proposed holding the July board meeting at Water Canyon and conducting an on-site inspection as part of that meeting. Board participants cautioned against long travel for routine meetings but expressed interest in visiting the diversion pond; availability of transportation after the site visit and specific logistics were discussed but not finalized.
Officials referenced several near-term dates related to Water Canyon activities and district events: a post‑graduation event on May 13 with an 11 a.m. start (called "post graduation" in the transcript), and an option to attend an awards banquet organized by WCA (the transcript did not provide a full organizational name or date). The board identified July as the month for an off‑site meeting and referenced "July 14" verbally in the discussion; the transcript includes some ambiguity about the exact date and whether that is the first or second Monday in July. The district did not record a formal vote to change the meeting location in the provided segment.
District staff characterized the State Risk reply as insufficient and described the next step as bringing a carrier representative to the site so they can determine whether coverage applies or recommend supplemental options. No final insurance determination was recorded in the transcript.
Board members also noted the awards banquet and encouraged members who plan to represent the board at community events to notify district staff so attendance can be recorded.
The board gave staff direction to arrange an on‑site inspection with the insurer and to follow up with logistics for any off‑site meeting; no formal board action changing the calendar was recorded in the transcript.
