Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Administration Documents topic
No spam. Unsubscribe anytime.
Board member offers to archive old SharePoint files to simplify access
Summary
A Weston County board member proposed cleaning up the board's SharePoint site by moving older files into an archive folder rather than deleting them; no formal motion was recorded.
A Weston County board member offered to reorganize the board’s SharePoint site by moving older documents into a dedicated archive folder so current materials are easier to find.
The board member said they would not delete any files but would relocate older items into a folder described in the discussion as “old stuff” or an “Archive” folder. The speaker asked for the board’s permission before taking action and said they would not delete documents. Another board member responded positively and the speaker said they would proceed.
The proposal was an informal offer, not a formal motion; the transcript records agreement but no recorded vote or directive to staff. The transcript does not identify which staff member would perform the move, whether the archive would be audited for records-retention compliance, or whether any specific documents would be excluded from relocation.
The exchange was brief and focused on improving document findability. The transcript includes the proposer’s assurance that no files would be deleted and that the reorganization was intended to make relevant documents easier to locate.
