Providence Board opens procurement bids, refers packages to clerk and approves items 1–53

PROVIDENCE — The Providence Board of Contract and Supply opened more than 50 procurement packages at its April 21 meeting, referred the bid packets to the city clerk for review and approved agenda items 1 through 53 by roll call.

The board read aloud bids across multiple departments, including the Department of Economic Development, Providence Fire Department, Department of Parks, Department of Public Property, the Office of Sustainability and the Providence Water Supply Board. Notable bids reported into the record included a one-year, renewable contract for mobile location data from Placer Labs at $36,025 for year one and $38,907 for a second optional year; a treatment and recovery support infrastructure grant solicitation that drew multiple offers, with Providence Center bidding $92,352 and Amos House bidding $137,755.89; and several parks and public-works construction bids, including Miguel Luna Park (Yardworks Inc. $963,000; Fight Tech Corporation $898,388) and splash-pad improvements at Father Lenin Park (DuPont Masonry Construction, LLC $382,000; Yardworks Inc. $385,000; Site Touch Corporation $405,955; Lucina Brothers Inc. $509,409).

Other items read into the record included two replacement bids for the Providence City Hall elevator (Castabian Construction $1,313,000; Marin Construction Company $1,648,000), an energy software bid from Clearly Energy Inc. (year one $27,200; a five-year package listed at $142,337.58), and a competitive set of electric forklift bids for the Water Supply Board ranging roughly from $34,700 to $56,373.

During the opening the board discovered one unmarked bid that appeared in the meeting packet but applied to an item not on the current agenda. The board directed that the deputy controller reseal the envelope and return it to the clerk’s office so it can be opened with the companion bids at next week’s meeting.

Procedural votes: The board voted, by voice, to refer all opened bids to the city clerk’s office for processing. It also approved the advertisements in Section C and voted to re-advertise item number 6 from Section B. Later the board approved items 1–53 on a roll call vote; individual members were recorded as voting in the affirmative and two members were recorded absent.

Why it matters: The Board of Contract and Supply authorizes procurement awards and contract approvals for city departments. The bids read into the record represent potential upcoming contracts that, after review and award procedures, will determine vendors for parks construction, facility upgrades, equipment purchases and service contracts that affect city operations and capital projects.

Details and next steps: The unmarked bid will be resealed and opened with its companion bids at the next meeting. The referral of bids to the clerk’s office advances the formal review and evaluation process; successful vendors will be recommended to the board or to the appropriate awarding authority after that evaluation. Items approved on the roll call were entered as approved for the record at this meeting.

Votes at a glance: - Motion to refer all bids to the city clerk’s office — mover: Treasurer Shamari Husband; seconder: Deputy Commissioner Richards; outcome: passed (voice vote). - Motion to approve all advertisements in Section C and to re-advertise item number 6 (refrigeration service agreement, city center rink) — mover: Director Delgado; seconder: Director Arzemannian; outcome: passed (voice vote). - Motion to approve items 1–53 — mover: Director Delgado; seconder: Deputy Commissioner Richards; outcome: passed (roll call; majority recorded in the affirmative; two members absent).

The board also approved the minutes of the April 7, 2025 meeting and adjourned. Further review and award actions will be reflected in subsequent Board of Contract and Supply agendas and the city clerk’s procurement files.