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Wagoner County commissioners approve cloud-based jail logging system after presentation by sheriff
Summary
The Wagoner County Board approved initial funding to move forward with a cloud-based inmate-management and logging system intended to eliminate paper logs and increase accountability in the jail. Sheriff Chris Elliott and Jail Administrator Ryan Russell described the systemand supplied a startup quote and an annual renewal cost estimate.
Wagoner County commissioners on Monday authorized county staff to proceed with procurement steps for a cloud-based inmate-management and accountability system after a presentation from Sheriff Chris Elliott and Jail Administrator Ryan Russell.
Sheriff Chris Elliott said the system would replace paper and Excel-based logs used in the jail and provide encrypted, tamper-evident, cloud-hosted records of site checks, medical checks, movement tracking and supply distribution. He said the system would reduce the workload on tower operators and allow floor officers to log checks on portable devices that sync in real time to the central record.
Jail Administrator Ryan Russell described how the existing process relies on a single tower operator and local hard-drive logging. "If that hard drive crashes or we have an anomaly up there, we lose all that information," Russell said. He said the proposed system would provide automatic reminders, timestamped records tied to specific officers, and the ability to attach photos to logs such as documentation of restraint checks.
Russell gave the commission a startup quote for equipment and site tags of $18,009.04 and said the vendor proposed an annual renewal of $7,580. He described device counts (15 wearable/portable units, spare batteries and charging docks) and cell/pod tags to support logging across shifts.
Elliott and Russell said the software would help the county defend against civil litigation by producing permanent, cloud-hosted logs and would reduce the need to add personnel to cover tower duties. Several commissioners asked about contract review; Elliott said the board would receive a formal contract to review after the commission authorized the expenditure and that the county would limit any initial agreement to one year.
Commissioners approved moving forward with the procurement and contract negotiation. The approval authorized staff to accept the vendor proposal and begin the contract process; commissioners said the formal contract would be returned to the board for review before final signature.
The board recorded the motion and a roll-call vote approving the expenditure and authorization to negotiate a one-year contract.
