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City presents draft AI use policy; staff seek feedback on operational and oversight guidelines
Summary
City staff presented a draft artificial intelligence use policy that covers definitions, transparency, public records compliance and human oversight. The draft emphasizes that staff remains responsible for material published under their names and proposes IT and communications review processes for AI-generated content.
City staff presented a draft policy on artificial intelligence use during the April 21 work session, proposing guidelines for employee use of generative AI tools and thresholds for review and oversight. The policy addresses definitions, prohibited uses, transparency requirements, public-records compliance, and the need for department‑level review before AI-generated content is published externally.
Assistant city staff said the policy is intended to be permissive but bounded: it allows staff to use AI for drafting and productivity tasks while requiring human review, legal sign-off for suggested legal language, and IT/communications review for public-facing uses. The presenter said roughly half of the draft was produced using AI tools as part of the drafting process.
Board feedback: Vice Mayor Linville asked whether the policy will cover integrated tools (for example, Microsoft Copilot) and how IT should vet day-to-day tools versus enterprise‑level integrations. He asked that the policy include a pilot‑and‑vet process to allow staff to experiment with tools without requiring board-level review each time. Mayor Fitterer emphasized the central principle that staff are accountable for material they sign/submit to the board or public, regardless of whether AI was used in drafting.
Next steps: Staff requested redlines and recommendations from board members before finalizing the policy for a future meeting; staff suggested distributing the draft in a format that allows board members to annotate changes.
Speakers quoted in this article are recorded in the meeting transcript at the times cited in provenance.
