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Board approves contract extensions, MOUs and vendor selections; approves retirements
Summary
The board approved several contract actions including a one‑year extension for Marty Boyer Communications, an amendment to allow the city to use the board’s actuary for bond disclosure review, and the selection or renewal of multiple professional services contracts. Trustees also approved reported retirements and noted a death.
The San Jose Police and Fire Retirement Board on May 1 approved a cluster of administrative and procurement actions, including a one‑year extension for communications support, amendments to an actuary memorandum of understanding, vendor selections for legal and actuarial services, and routine retirement approvals.
Communications contract: trustees approved an extension of the agreement with Marty Boyer Communications Advantage for one year (period 07/01/2025–06/30/2026) with a maximum payable amount listed as $15,000 for that year; staff said the total contract value exceeds $50,000 and the one‑year increment requires board approval. The extension is intended to preserve continuity while staff undertakes a strategic planning process that may reshape future communications procurement.
Actuary MOU for bond disclosures: trustees approved an amendment to an existing memorandum of understanding (MOU) with the City of San Jose that permits the city to procure services from the board’s contracted actuary (Chiron) to review pension‑related disclosures for upcoming city bond offerings. Staff said the city will pay Chiron directly for that work. Trustees asked about firewalling and whether Chiron would use any nonpublic input; staff said the output provided in bond disclosures is public, while some input census data are nonpublic and would be managed through existing processes.
Professional services selections: the board accepted staff recommendations to retain Ice Miller as tax counsel (incumbent), to retain Hanson Bridgett as investment counsel for a six‑year term not to exceed $580,000 with four one‑year extension options, and to appoint Milliman for actuarial audit services (Milliman scored slightly higher than the incumbent in interviews and scoring). Staff described the procurement process and said the choices were recommended by ad hoc committees after interviews and scoring.
Retirements and survivorship: trustees approved an early retirement for Police Sergeant Samantha Huiyin, effective May 24, 2025, and a deferred vested entry for Police Sergeant Jose Desuerto, effective May 2, 2025. The board also recognized the death of retired Police Officer John Ruiz (retired 2010; died March 19, 2025) and noted survivorship benefits to the spouse; the board observed a moment of silence.
Votes and motions: staff presented each procurement and administrative item as a motion (several motions were made by trustees and seconded; recorded results were unanimous voice votes with “aye” and no recorded “no” votes). The motions to approve contracts and the MOU amendment passed; motions to approve retirements also passed.
Provenance: these items were discussed in a series of agenda items on procurements, MOUs, and personnel actions and were moved and approved in sequence during the meeting.
