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USBE to expand SCRAM/CCW detailed report to help districts troubleshoot December 1 counts
Summary
USBE staff previewed changes to the SCRAM/CCW detailed report used by special education directors, including removing filters that hide records, adding level‑2 error indicators, and including school exit codes to help identify students who will count as dropouts.
USBE staff said they will update the SCRAM/CCW detailed report to make it more useful year‑round and to help special education directors troubleshoot December 1 child‑count totals.
Planned changes include removing filters that currently exclude some SCRAM records (for example, records filtered by calculated age), adding a column that indicates level‑2 fatal validation errors, and adding the student’s school exit code and high‑school completion status code to make single‑year dropout identification easier.
Why it matters: Staff said the current SCRAM report can omit records that cause confusion during December 1 submissions. Making hidden records visible will allow special education directors to spot data-entry problems such as incorrect birth dates and age calculations and fix many issues locally without contacting state staff.
Limitations and remaining issues: USBE staff said one class of problems will still require local technical assistance: records blocked by a fatal error on a parent or enrollment record higher in the data hierarchy. If those upstream records have a fatal error, the SCRAM program records remain blocked and will still require LEA or state help to resolve. Staff said the updated report will be available before the next December 1 and will include an "included in totals" column and a level‑2 error indicator to speed troubleshooting.
Staff also said the report will not fully replace manual checks but will reduce the need for districts to contact the state for common issues.
