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Registered deeds office reports increased e-recording, land-notification upgrades and Act 235 procedures
Summary
The register of deeds updated the committee on a Landshark upgrade that added public logins and credit-card escrow deposits, e-recording activity, vital records processing, and procedures developed to comply with Act 235 (judicial privacy requests) that took effect April 1.
The county register of deeds gave a quarterly update covering January through March. The office completed a Landshark software upgrade on Jan. 31 that added a public-search login and enabled escrow deposits by credit card; staff reported 594 public searches via the new login and $1,938 in convenience fees from escrow deposits through the system.
The office recorded 4,179 documents in the quarter, of which 3,345 were electronic submissions; staff rejected 596 e-record submissions for formatting or data errors. The office added a new e-record submitter (Hopdocs LLC) to its existing providers (Simplifile and CSC). The register reported $8,641 in copy fees for the quarter.
On vital records, the office processed 1,367 birth, marriage or death applications in the quarter (this number does not include requests handled for the veterans office). The register said it had scanned military discharge documents into the county's Laserfiche system and completed a backlog of two years of entries into the genealogy database. A genealogy class scheduled for March was canceled for lack of interest but was rescheduled for May 15 with nine registrants as of the report.
The register also described implementation steps for Act 235 (judicial privacy/"shield" requests), which took effect April 1. The office said it developed a procedure to shield identifying fields, including Parcel Identification Numbers (PINs) and portions of legal descriptions, when judges submit valid requests; staff said they are awaiting formal requests under the Act.
The register's report included outreach items (business cards and QR codes for land-notification sign-ups) and a note that the office assisted about 30 property owners in title-transfer tasks for deceased spouses.
The committee took the report as information and asked no formal action.
