Madison County supervisors approve range of motions including courthouse bid advertising, land plats and road-plan additions

Madison County Board of Supervisors members on April 21 approved a series of formal actions including authorization to advertise construction bids for a renovation of the county’s circuit courthouse, several subdivision plats, additions to the county road plan and routine budget and claims items.

The board voted unanimously to allow county staff to advertise for construction bids on the circuit courthouse renovation project, which the county architect said will be a full interior renovation with an addition and an estimated construction period of 13–14 months. The board also approved multiple land-planning items and road-plan changes, and approved several financial dockets and payments.

The meeting’s most significant formal actions and outcomes were:

- Circuit courthouse renovation: The board voted to advertise for construction bids for a full renovation and addition to the county’s circuit courthouse. County consultants presented schematic plans and a project budget estimate; the board moved and approved the advertisement for bids.

- Subdivision plats: The board approved preliminary and final plats for Robin Wood (3 lots, ~23.4 acres, no public infrastructure) and White Oak Farms Phase 1 (12 lots, 72.46 acres, no public infrastructure). Each plat passed on motion and second with an aye vote.

- Road-plan additions: The board added Mount Leopard Road to the county’s 2025 road plan and later placed Bainbridge Boulevard on the unfunded road plan by separate motions.

- Appointments and resolutions: The board appointed Colleen Wise to the Field District 3 Justice Court vacancy (motion and vote) and approved a resolution proclaiming May 2025 as Madison County Law Enforcement Appreciation Week. The board also adopted a resolution commending the life and service of Hinds County Deputy Sergeant Martin Shields.

- Advertising and procurement authorizations: The board approved advertisement for the Community Development Block Grant (CDBG) sewer rehabilitation project with the West Madison Utility District and approved payment of a professional-services invoice pending receipt of a W-9, plus routine budget amendments and claims dockets.

- Executive-session actions: After returning from executive session, the board reported it had approved payment for three properties related to the Bozeman Road project and authorized consideration of a counteroffer on a partial property interest related to that project.

- Shortfall authorization for Parkway PID note: County staff requested and the board approved authority to transfer funds to cover a shortfall on the Parkway PID note (amount referenced in the meeting record as up to "$7.25"; the transcript text was unclear on exact dollars; the board approved staff authority to make the payment when the invoice is received).

Several motions were moved and seconded by board supervisors during the meeting and passed by voice vote; where the transcript recorded seconder names those are noted above. The board recorded no roll-call tallies for these items in the public transcript; votes were taken by voice ("aye").

Background/context: The courthouse renovation is the largest capital project discussed and had been in planning for several years. The plats and road-plan additions are routine land‑use and right‑of‑way matters tied to the county’s multi‑year road program. The executive-session actions involved right‑of‑way acquisition for the Bozeman Road project and were summarized publicly after the closed session.

What’s next: Staff will proceed with bid advertisement and follow normal procurement and right‑of‑way procedures; agencies named in the audit presentation were asked to return with follow-up reports at the next board meeting.

Votes at a glance (selected items from transcript and motions): - Approve April board minutes — motion made and seconded; voice vote "aye." (transcript: approval occurred at start of meeting) - Postpone decision and request full policy review regarding a citizen claim about damage on Car Way Road (resident Patrick White) — motion to defer until next meeting and direct staff (Mike, Cornelius, Greg) to review policy; motion passed. - Authorize advertisement for construction bids: Circuit courthouse renovation — motion passed. - Approve preliminary and final plats: Robin Wood (3 lots) — motion passed. - Approve preliminary and final plats: White Oak Farms Phase 1 (12 lots) — motion passed. - Add Mount Leopard Road to the 2025 Madison County Road plan — motion passed. - Add Bainbridge Boulevard to the unfunded road plan — motion passed. - Approve advertising for CDBG project with West Madison Utility District (Kearney Park sewer rehab) — motion passed. - Approve appointment of Colleen Wise to fill Field District 3 Justice Court vacancy — motion passed. - Approve resolution proclaiming May 2025 as Law Enforcement Appreciation Week — motion passed. - Approve resolution commending Deputy Sergeant Martin Shields — motion passed. - Approve payment for professional services pending receipt of W-9 — motion passed. - Executive-session approvals on Bozeman Road right-of-way: payment of three properties and approval of a counteroffer for a partial — reported publicly after executive session. - Authorize staff to transfer funds to cover a Parkway PID note shortfall (amount unclear in record; board authorized up to the amount staff requested) — motion passed.

All items above are recorded in the meeting transcript and were enacted by motions and voice votes during the April 21 meeting.