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Board debates Jardine Stadium digital scoreboard purchase; motion withdrawn
Summary
Board members discussed a $154,952.34 proposal for a digital scoreboard at Jardine Stadium, funding sources and revenue implications; the proposed motion to approve the purchase was ultimately withdrawn and no final action was taken during the meeting.
Board members discussed a proposal to purchase a digital scoreboard for Jardine Stadium during the April 24 Coffee Camp Board of Education meeting, including price, funding and revenue implications, but a motion to approve was withdrawn and no vote to purchase was recorded.
Staff presented a vendor proposal (referred to variously in the discussion as Flametco/Prometka/Plimentco) with a quoted price of $154,952.34 for a digital display. The district reported it would receive approximately $57,000 from an insurance settlement to replace the previously damaged scoreboard and that the Touchdown Club had committed roughly $23,000 toward the purchase; the board’s remaining share was described in the discussion as about $74,000.
The presenters said the display included a 10‑year warranty and that the district’s insurance policy would cover replacement if the unit were damaged. Board members and the athletic director discussed potential revenue implications from advertising on the display, the role of booster fundraising and how auxiliary revenue would be managed by the athletic program rather than as general fund tax dollars.
There was discussion in the meeting about the board’s capital‑projects sales tax (discussed in the transcript with differing spoken renderings) and whether relying on external fundraising or athletics revenue was an appropriate use of community funds. At one point a motion to approve the purchase was made and seconded, but later in the same discussion a board member announced a withdrawal of the motion; the transcript shows no subsequent vote to finalize the purchase.
Because the motion was withdrawn, no procurement contract was approved during the public meeting and staff did not report a final purchase authorization. The district identified the quoted price and the proposed insurance and booster contributions during the discussion; staff indicated they would follow up on procurement and funding arrangements in subsequent communications if the board later decides to move forward.
