Cass County commission approves security vendor shortlist, road contracts, IT services and truck-route ordinance

The Cass County Commission on April 23, 2025, approved a series of procurement and code items including a sheriff’s-office vendor prequalification for justice-center security services, two road-construction contracts totaling more than $11 million for county streets, a new information-technology services agreement and an ordinance updating truck-route language.

The actions move procurement and construction work forward for county facilities and infrastructure and replace an existing cloud-backup contract with a vendor offering 24/7 server monitoring, officials said during the brief meeting.

Resolution 25-34 acknowledged receipt and review of vendor prequalification materials for technology and facilities security services at the Cass County Justice Center and affirmed the prequalified vendors so the sheriff’s office may proceed with the next procurement steps. County staff said five companies submitted materials and two firms met the requalification requirements. No vote breakdown by member was recorded; the commission approved the resolution 3-0.

Resolution 25-35 awarded a contract to Newland Pagan Company Incorporated for road improvements on 30th Street and Jefferson Parkway. County staff confirmed Newland Pagan submitted the lowest bid; the amount discussed in the meeting was $11,058,000. The commission approved the award 3-0.

Resolution 25-36 awarded a contract to Vance Brothers LLC for road improvements on School Road and Windland Drive. County Road and Bridge staff member Michael Seal said Vance Brothers was the only bidder for the project and described portions of the work as proprietary; the commission approved the award 3-0.

Resolution 25-37 approved a main services agreement with LaMann Incorporated for information-technology support services. Staff described the contract as replacing the county’s current Carbonite cloud-backup arrangement and said the new agreement includes 24/7 monitoring, application of security patches and out-of-hours reboots and notifications for detected problems. The resolution passed 3-0.

Ordinance 25-44 updated county code (Title 3, Table 5) related to truck routes; a sheriff’s-department representative said the change primarily moves existing text into the county ordinance. The commission passed the ordinance 3-0.

Votes at a glance - Resolution 25-34 (Sheriff’s Office vendor prequalification for technology and facilities security services at the Cass County Justice Center): Passed, vote 3-0. Key detail: five firms submitted requalification materials; two were affirmed as prequalified. - Resolution 25-35 (Award contract to Newland Pagan Company Incorporated for 30th Street and Jefferson Parkway improvements): Passed, vote 3-0. Key detail: lowest bid reported at $11,058,000. - Resolution 25-36 (Award contract to Vance Brothers LLC for School Road and Windland Drive improvements): Passed, vote 3-0. Key detail: only bidder on the project. - Resolution 25-37 (IT main services agreement with LaMann Incorporated): Passed, vote 3-0. Key detail: replaces Carbonite cloud-backup; includes 24/7 monitoring and security-patch management. - Ordinance 25-44 (Amend county code Title 3, Table 5 — truck routes): Passed, vote 3-0. Key detail: moves language into county ordinance as described by sheriff’s office representative.

There were no public comments recorded during the meeting and the commission adjourned after routine communications.

Speakers and attributions in this report are drawn from the meeting record. When the transcript did not provide a full formal title for a speaker, the report uses the supplied name or a descriptive label.