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Commission discusses plat amendment process after survey finds fence lines conflict with recorded lots
Summary
Lot-owner Lance Maxwell told the commission that survey stakes for Lots 20 and 21 in Red Valley Heights do not match long-standing fence lines; commissioners advised him on the subdivision amendment process, including working with a designated administrative land use authority and completing a preliminary plat and signatures for final recording.
Orderville resident Lance Maxwell briefed the Planning and Zoning Commission on April 30, 2025, about a boundary discrepancy between his survey of Lots 20 and 21 in Red Valley Heights and fence lines that have existed for decades. Maxwell said his survey shows parcel boundaries crossing into garages and open-space areas, and that adjacent owners have agreed to sign a boundary-acquiescence document recognizing the existing fence line.
Commissioners explained that because the lots are part of a recorded subdivision, an amendment to the plotted plat is required. That process, the chair said, generally includes preparing a concept plan and preliminary plat, working with the administrative land use authority (once designated by Town Council), securing engineer and attorney reviews and signatures, setting a public hearing before the Planning Commission, and obtaining final approval and signatures before recording.
Maxwell said he has already had a survey and legal descriptions prepared by an engineer (Mike Stewart) and has discussed the matter with the neighboring owners (identified in the discussion as Daniel and Lisa Smith and the Chamberlains, represented by Glenn), who are willing to recognize the fence line. Commissioners noted the town's recently adopted subdivision ordinance applies and that some elements of a full preliminary plat may not be relevant if the change is limited to lot line adjustments.
The chair said the Town Council was expected to designate an administrative land use authority on its next agenda; if council designates a staff member (the chair discussed the name "Chris" as a likely candidate), Maxwell could work with that person to streamline the process before the preliminary plat returns to the Planning Commission for public hearing and action. Commissioners stressed that final approval requires appropriate signatures, including engineer and attorney certifications, before the plat can be recorded.
No formal action was taken; the commission's discussion served as guidance to Maxwell on next steps.
