Ponca City board approves most consent‑agenda items; two contracts pulled for separate review
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Summary
The board approved the bulk of the consent agenda but pulled item 3 (questions about coach/athlete counts and athletic coverage) and item 23 (pending rooftop‑unit quotes) for further review; the motion carried on the remaining items by roll call.
Ponca City Public Schools trustees approved most items on the consent agenda at their meeting and removed two items for separate discussion and follow‑up.
The board voted to approve the consent agenda with the exception of item 3 and item 23; those two items were pulled for additional review. The motion to approve the consent items except 3 and 23 was moved from the board and carried by roll call.
During discussion of item 3, board members and staff addressed questions about the listed number of coaches and covered athletes for an annual athletic coverage package. Staff explained that the quoted service is priced as an annual package (the full package was stated in the meeting to be $2,268) and that per‑event coverage can be priced separately (an amount of $371 was discussed as the cost to cover a particular event). Board members pressed staff to confirm the number of coaches and athletes the policy would need to list and sought assurance that athletes and coaches would be covered at home and away events. Staff said the numbers can be fluid by season and that the service has been used by the district in prior years.
Item 23 was removed because the property committee was awaiting additional documentation and a firm quote (a lead‑time issue for rooftop units was specifically referenced). Board members asked staff to secure missing quotes and documentation before bringing that item back for a vote.
Later in the meeting, the board considered a set of contracts and agreements including a Discovery Education quote for DreamBox/Reading Plus, an audit report, and agreements relating to 2021 bond projects and PowerSchool student‑information services; some items were ratified and others had been pulled earlier for separate action. A separate vote on the remaining contracts produced affirmative roll‑call responses from board members recorded in the meeting transcript.
No final contract for item 23 was approved at the meeting. Staff said they will return with the requested documentation and a recommendation.