Sellersburg council approves property transfer, utility refund, meter purchases, contract carryover and vehicle surplus declaration

At its April 28 meeting, the Town of Sellersburg Town Council approved a package of routine and project-related items: acceptance of a donated parcel at 824 Utica Street, authorization of a billing-office refund, a multi-part purchase agreement for water meters, a short-term carryover of legal services for planning and unsafe-building matters, and a motion to deem a 2019 gray Dodge Durango surplus pending formal ordinance at the next meeting.

Donated property: The council approved accepting a donated triangle parcel at 824 Utica Street, adjacent to the Silver Creek Township Park sign. Staff said the town will pay settlement charges of $534.75; the seller will pay closing costs noted as “$1.14 70” in the record. Council members approved the acceptance by voice vote. Staff said the town’s immediate plan is to clean up the parcel and eventually install a park sign or other township-park improvements.

Billing adjustment: Council approved a refund/check to a property owner in the amount of $5,245.16 after staff confirmed the property had been billed to Sellersburg while sewer service was provided by the Town of Clarksville. Staff said the payment corrects backdated utility payments that should have been billed to Clarksville.

Water meters: The council approved a bulk purchase agreement for replacement water meters and related hardware. Staff said the purchase is being spread over three deliveries/payments: May (listed as $83,077.50), September (listed as $77,750), and a December payment (listed as $110,770). The vendor total was described in the record as “2.76 $9.25” in the quoted material; staff said the purchases will be funded from the water fund and paid according to the staggered schedule.

Legal-services contract carryover: The council approved continuing existing contract services through June 30, 2025, for legal support to the Planning Commission, Board of Zoning Appeals and Sellersburg Unsafe Building Authority while staff review updated proposals and solicit new bids. The contract continues current services that had been provided by the previously contracted firm (the transcript records firm-name changes and buyouts; staff said an updated contract is under review and additional proposals will be solicited).

Police vehicle: The council voted to declare a 2019 gray Durango as surplus or worthless and authorized staff to present a formal ordinance for ratification at the next meeting so the police department can proceed with disposition of the vehicle.

Paving/change order: Council authorized staff to proceed with a $6,295 change order request to add Walk Avenue to a CCMG alley-paving contract. Staff said about $14.02 (noted in the record) remained in the project line for CCMG paving and that adding Walk Avenue would leave sufficient funds for planned work; a formal change order will be brought back for documentation.

Each item passed on voice vote after motions and seconds were entered at the meeting. Several items included clarifying staff notes to be cleaned up after the meeting — for example, how a survey invoice should be charged among town funds following a property-transfer transaction — and staff said they would follow up and resubmit corrected paperwork as needed.

Votes at a glance

- Donated property transfer (824 Utica St.): motion moved by Matt, second by Terry — approved by voice vote; town to pay settlement charges of $534.75; seller closing charge listed as “$1.14 70” in record.

- Billing office adjustment (Account #121231): refund/check of $5,245.16 to property owner for sewer charges billed in error to Sellersburg — motion moved by Matt, second by Terry — approved by voice vote.

- Water meter purchase agreement: three-part payments listed May $83,077.50; Sept $77,750; Dec $110,770; vendor total quoted in record as “2.76 $9.25”; funding from water fund — motion moved by Terry, second by Matt — approved by voice vote.

- Contract continuation for planning/BZA/Unsafe Building legal services (through 6/30/2025): motion moved by Matt, second by Terry — approved; staff to solicit additional proposals after June 30.

- Police vehicle surplus (2019 gray Durango): motion moved by Matt, second by Terry — approved to deem surplus; formal ordinance to ratify at next meeting.

- Change order (add Walk Avenue to CCMG paving): estimated cost $6,295; staff to bring formal change order — motion moved by Matt, second by Terry — consensus to proceed.

Staff and council members said they will complete follow-up paperwork and return corrected invoices or formal ordinances as necessary at a subsequent meeting.