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Borough notifies assembly of KFRC pump purchase and $19,500 installation; members question sole-source and lifecycle costs
Summary
Borough staff notified the Kodiak Island Borough Assembly that five replacement seawater pump assemblies for the Kodiak Fisheries Research Center were purchased earlier ($2,208,908.45) and that Industrial Pump Alaska will install them for an estimated $19,500; assembly members sought written sole-source justification and lifecycle-cost details.
Staff notified the Kodiak Island Borough Assembly that the borough previously approved the purchase of five new seawater pump assemblies for the Kodiak Fisheries Research Center (KFRC) totaling $2,208,908.45 and that staff has coordinated with Industrial Pump Alaska (IPA) to perform installation for an estimated $19,500.
Cody, the borough project manager, said the March purchase covered parts only and did not include installation; IPA was selected to install the assemblies to maintain manufacturer’s warranty and because IPA offered phased mobilization to avoid service interruptions. Cody said IPA’s installation estimate includes two mobilizations to replace pumps 3 and 4 while leaving others in service and later return to replace pumps 1 and 2.
Assembly questions and procurement concerns
Assemblymember Scott (questioner) asked whether the installation procurement was an open solicitation or sole-source; staff said the installation was treated as sole-source to protect the manufacturer warranty but that other qualified installers exist. Assemblymember Ryan and others pressed for more detail about the long-term bearing-life estimate (quoted at 8,760 hours) and asked whether the borough was setting a precedent under a sole-source contract.
Cody and staff said the $19,500 figure is an estimate and likely to be executed as a not-to-exceed arrangement; the fee includes mobilization/demobilization and subcontractor costs (crane operator, electrician). Staff said two older pump assemblies will be retained for potential rebuild/remanufacture and that IPA’s work includes warranty coverage and on-the-job training for borough facilities staff.
Other operational details
- The pump controls are currently simple on/off controllers with soft start; facilities staff will manage lead/lag sequencing manually for now. - Installation timing will be coordinated to minimize disruption to KFRC tenants; staff said pumps were ordered earlier and that IPA was working to expedite delivery.
Next steps and assembly direction
Assembly members asked staff to confirm sole-source justification in writing and to provide a more detailed cost breakdown including crane, core/disposal charges and any potential per-day escalation (IPA’s quote notes a $1,200 per-day extension fee). Staff agreed to follow up with more detailed procurement support materials and a written sole-source justification if required by procurement rules.
