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County approves crack-seal and chip-seal contracts and converts federal transportation funds to state funds
Summary
The Board accepted low bids for crack-seal and chip-seal work and signed a federal-to-state fund exchange that converts $224,756.99 in federal transportation funds into $202,281.29 in state reimbursement dollars for local projects.
Saline County commissioners voted April 29 to award road maintenance contracts and to sign a federal fund exchange agreement intended to make federal transportation dollars easier to use locally.
County Engineer Justin Mader told the commission the crack-seal contract was recommended to Pavement Pros LLC for an estimated $83,345, a roughly 6.5% increase in unit prices from 2024. Mader said there was only one local bidder for crack sealing and explained priority road maps and completion deadlines: priority 1 roads must be sealed by Aug. 8 because they will receive chip seal later this year; priority 2 roads must be finished by Dec. 12.
For chip-seal work, Mader recommended Circle C Paving. The staff recommendation listed an estimated award amount of $1,715,355.83; bids were opened April 22 and Circle C has been the county's chip-seal contractor in recent years, Mader said.
On federal funds, Mader described a federal-to-state exchange agreement that converts $224,756.99 in federal funds into a 90% state exchange of $202,281.29. He said counties often choose the exchange because the administrative and inspection costs of using federal dollars typically exceed the 10% exchange loss, and the exchanged funds can be applied to any local transportation-related expense through the county's special highway improvement fund.
Commissioners made separate motions to approve the crack-seal award (RFA 2025-58) and the chip-seal award (RFA 2025-59). Both motions carried unanimously. The motion to sign the federal fund exchange agreement (RFA 2025-60) also carried by voice vote.
Budget context: funds for the pavement contracts and related work will come from the county's contractual asphalt work line item, which the engineer reported has an approximate balance near $2.8 million and also covers overlays, chip seal, and shouldering.
Ending: The agreements set the county's paving schedule and financing approach for 2025 maintenance; commissioners did not record additional conditions or amendments in the meeting minutes.
