Votes at a glance: Fluvanna supervisors approve supplemental school funds, CSA appropriation, medical director agreement and zoning amendment

The Fluvanna County Board of Supervisors took multiple formal actions at its Oct. 15 meeting. Listed below are the votes, recorded motions and immediate outcomes as entered in the meeting transcript.

- CSA purchases-of-services supplemental appropriation (FY25) Motion: Approve a supplemental appropriation of $40,798.12 for FY25 CSA purchases of services, with the local portion of $15,548.16 to come from unassigned fund balance and the state portion $25,249.96 from the Office of Children’s Services. Mover/Second: Motion text was read in the meeting; motion made by Mr. Hodge and seconded by Mr. Sheridan (transcript wording). Vote: approved, chair recorded 4-0. Context: County staff (Judy Blakey, CSA manager) reported higher-than-anticipated residential and other out-of-home placements and explained the need for a supplemental appropriation to cover costs that will be partially reimbursed by the state.

- Operational medical director agreement (UVA Physicians Group) and supplemental appropriation (FY26) Motion: Approve an operational medical director agreement with the University of Virginia Physicians Group and authorize the county administrator to sign, subject to county-attorney approval; and approve a supplemental appropriation of $24,000 for the remainder of FY26, funds to come from Board of Supervisors contingency. Mover/Second: Motion made and seconded in the meeting (recorded movers: Mr. Goetz; second: Mr. Hodge/others as recorded). Vote: approved, chair recorded 4-0. Context: Staff described need to align medical-director oversight across county EMS, volunteer fire departments and Lake Monticello rescue; the new agreement includes monthly on-site availability and remote medical control.

- Zoning Text Amendment ZTA 25-08 (outdoor entertainment, limits and definitions) Motion: Approve ZTA 25-08 to amend county code section 22-22-1 to revise definitions of “outdoor entertainment” and “outdoor gathering,” including that an outdoor entertainment special permit would be required for events expected to attract 1,000 people or more. Mover/Second: Motion recorded as made by a supervisor and seconded in the meeting (transcript records). Vote: approved, chair recorded 5-4-0 (transcribed as 5 4 0; recorded yes votes). Context: Planning commission held a public hearing in September and recommended approval; the amendment clarifies when special permits are required for ticketed/charge-based events and when larger events need a special entertainment permit.

- Blue Valley (Fluvanna) County Public Schools FY26 supplemental appropriation Motion: Approve a supplemental appropriation of $3,605,471.42 to the school division FY26 budget for unspent state and federal funds carried forward (school construction, VPSA technology funds and special education allocations among items cited). Mover/Second: Motion made by Mr. Sheridan; second by Mr. Hodge per transcript. Vote: approved, 4-0. Context: School staff explained that these are carryovers and pass-through funds awarded for FY25 but unspent; much of the largest share is designated for school construction and technology and must be expended in specified categories.

- Appointment of voting delegate and alternate for Virginia Association of Counties annual business meeting Motion(s): Appoint Michael Sheridan as voting delegate and Eric Dahl as alternate to cast Fluvanna County’s votes at the 2025 VACO annual business meeting. Mover/Second: Motion(s) made and seconded in the meeting. Vote(s): approved, 4-0. Context: Routine delegation of voting authority for the association’s business meeting.

- Authorization to advertise ordinance enabling jurors to donate juror pay to court service organizations Motion: Authorize advertisement of a proposed county-code amendment (Section 2‑1‑8) to allow jurors to direct their court compensation to court-service or recovery-court organizations; schedule public hearing for Nov. 19, 2025. Mover/Second: Motion made by supervisor (as recorded) and seconded. Vote: approved to advertise, 4-0. Context: The proposed ordinance mirrors language in Virginia Code §17.1-619 and was requested by the Commonwealth’s Attorney and local stakeholders supporting recovery court services.

- Consent agenda and other routine items Motion: Approve the consent agenda as presented. Mover/Second: Motion made and seconded; vote approved 4-0. Context: Consent items included routine capital, insurance and grant matters and a Fire/Rescue claim listed in the packet.

- Contract authorization for traffic study (Tenaska project) Motion: Direct staff to procure a traffic impact study and authorize contract up to $60,000 from Board contingency to pay for the work. Mover/Second: Motion made by a supervisor (as recorded) and seconded. Vote: approved, 4-0.

How these votes will be used: Several of these actions — especially the traffic-study authorization and the school and CSA supplemental appropriations — are intended to give staff the authority to pay for professional work or cover prior-year expenditures; the study will feed into permit review for the Tenaska proposal, and the school and CSA actions restore funds for mandated services or projects.

Provenance: These actions and votes are recorded in the Oct. 15 Board of Supervisors transcript; relevant discussion for each item appears in the meeting packet and the public record.