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Commissioners approve $40,600 to pay for previously authorized E‑911 radios
Summary
After clarifying billing and encumbrance timing, the county approved payment for 10 radios and chargers, resolving a tabled appropriation from a prior meeting.
Warrick County commissioners voted 7–0 to approve $40,600 to cover radio equipment billed to the E‑911 fund.
At the meeting purchasing staff explained the invoice difference: the radios themselves were $39,008.77 while an additional desktop charger billing of $6,827 was posted after shipment, bringing the total invoice to $40,005.65. County staff said an earlier approval in October 2024 had not been encumbered because the person in that position was not in place at the time; the charge posted this year and required appropriation from the E‑911 fund.
Alyssa Ward, identified in the meeting as county coroner, and county staff discussed the need for the louder N50 radios for field use. Commissioners asked for contract documentation and for staff to verify whether other outstanding encumbrances existed; staff responded that some contracts approved last year had not been encumbered and therefore posted to the current year’s balance.
A motion to approve $40,600 (rounded to cover current and any immediacy of other outstanding contracts) was made and seconded; the motion carried 7–0.
Commissioners asked staff to provide a list of outstanding contracts and documentation showing which prior approvals had not been encumbered so the board could reconcile fund balances and prevent future shortfalls in the E‑911 budget.
