Treasurer reports balances; council told state withheld impact‑fee funds for incomplete report

The city treasurer reported account balances and a CD maturing Aug. 10, 2026, and staff warned that the state returned the city’s impact‑fee report as incomplete and is withholding funds until the city provides a corrected report tied to an impact‑fee facilities plan.

During the treasurer’s report Patricia (staff member) read the balances: checking beginning balance $149,730.30; deposits $68,799.97; withdrawals $109,635.24; checking ending balance $108,895.03. Savings and reserve balances were also read aloud, including savings water $229,721.47 and Parks and Recreation impact fee savings $7,827.65. A certificate of deposit (CD 101) for $13,389.93 will auto‑renew on Aug. 10, 2025, for a 12‑month term with the new maturity date 08/10/2026; the dividend rate and APY were listed as not yet determined.

Patricia said staff has until Aug. 19 to move funds out of CD 101 if the council chooses not to renew. Council discussed moving CD funds into general savings or the state PTIF (Public Treasurer’s Investment Fund) and agreed that a motion could be made at a regular meeting to authorize transfers.

Separately, Patricia reported that the state returned the city’s impact‑fee annual report because it lacked required project and schedule details. She said the state now requires additional columns — fiscal year received, beginning fund balances, interest, listed projects, projected schedule for expenditures and a reference to the impact‑fee facilities plan — and that the city had not provided project costs or schedules on the submitted form. As a result, the state is withholding impact‑fee disbursements until the corrected report and supporting impact‑fee facilities plan are provided.

Shay (consultant/staff) told the council he would review the documents the next day with his team and coordinate with Patricia to identify deficiencies and prepare a corrected report and plan. "I'll look at it with our team," Shay said. He and Patricia agreed to follow up by phone or email to compile the necessary project lists, costs and schedules for the state form.

Council members were told that, because of statutory timelines in impact‑fee practice, funds collected in earlier years generally must be allocated or expended within a defined period; failure to document eligible projects and schedules can trigger the requirement to refund improperly collected fees. Officials said they will pursue a corrected report and an updated impact‑fee facilities plan to regain state compliance and release of funds.