City told state returned impact‑fee report; funds withheld until facility plan and project schedules provided

City staff told the council that the state returned the city’s annual impact‑fee report as incomplete and is withholding impact‑fee funds until the city provides required project schedules, cost estimates and a reference to the impact‑fee facilities plan.

A staff member explained that the city’s master plans name potential projects but the impact‑fee report submitted to the state did not include the required project list, fiscal‑year receipts, beginning balances, interest and a projected schedule for expenditures. “They sent it back, and they're still withholding funds because of this report,” the staff member said.

Staff said the reporting requirement was changed in 2023 to require additional columns and specific project references. The auditor told staff the options are to have the previous city engineer amend the impact‑fee facility plan or otherwise provide the required project lists and cost estimates. The city’s existing capital improvement program contains rough cost estimates pulled from older master plans but staff said those estimates are not current.

Council members and staff discussed next steps. One staff member said they had contacted the regional team and would review paperwork with personnel who assist other communities. Staff agreed to follow up with the auditor and engineer to update the impact‑fee facilities plan and submit the corrected report to the state. The transcript records that future capital projects listed by the city include a proposed booster station and culinary water tank for a 20‑acre ball field development and a separate North Church Street development proposal; staff called those items “future capital projects.”

No binding authorization to contract for engineering work or to transfer funds was recorded in the transcript; staff said they would review the paperwork and follow up with the auditor and consultant.