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Commission discusses timeline for San Juan Sport Complex fence award ahead of fall leagues
Summary
The City Commission discussed awarding RFT #20512807 for fencing at San Juan Sport Complex (Mayfield and Alcouta fields). Staff said bids were submitted and due diligence completed; commissioners asked about construction start dates to avoid conflict with fall leagues. No final award vote was recorded in the transcript.
The San Juan City Commission discussed awarding RFT #20512807 for fencing at the San Juan Sport Complex, which would add fencing to Mayfield and Alcouta fields and would authorize the city manager to execute related documents.
Commissioners asked when construction would begin, citing the upcoming fall leagues and concerns about field availability. A commissioner asked, "So, as far as the construction on that, what when would you plan to start?" City staff responding to the item said bids had been submitted and due diligence completed and that, "we'd like to start as soon as possible," while acknowledging the timing overlap with fall activity.
During the discussion staff referenced bid review procedures and that the award would be made to the lowest most responsible bidder as outlined in the bid specifications. No final motion or vote on the award is recorded in the meeting transcript provided.
Commissioners and staff discussed scheduling logistics and the importance of coordinating construction timing with league schedules; staff indicated they would proceed with the award process within the procurement rules and move toward contract execution once award details were confirmed.
