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Mercer County updates board on BG‑4 asphalt project closeout and a proposed roof insulation change order
Summary
District staff told the Mercer County School Board they are one step from closing out a BG‑4 asphalt project that cost $223,003.56 and described a revised roughly $20,460 quote to install tapered insulation on a storm‑shelter roof.
Mercer County School District staff updated the board on two facilities matters: the closeout of an asphalt paving project (BG‑4) funded with residual construction funds, and a change‑order request for tapered insulation on the roof of a storm shelter.
On the paving project, a staff member (facilities/finance) said the district used residual construction funds to complete the asphalt work last year and complied with the Kentucky Department of Education (KDE) construction closeout process. The item is one step from final closeout (BG‑5). The staff member reported the total cost for that project as $223,003.56 and asked the board for a motion to approve the closeout paperwork.
Separately, staff described an unplanned roofing cost related to insulation. A facilities staff member explained the architectural drawings for a storm shelter roof anticipated a tapered deck to create drainage, but the actual deck installation is flat and requires tapered insulation to achieve positive drainage. The staff member said the additional tapered insulation material and somewhat increased labor raise the price, but that a recently revised quote had come in lower than earlier estimates: "The revised pricing is 20,460, so it's gone down substantially," the facilities staff member said. Staff said they were still negotiating quantities and pricing and planned to present a formal change order next month. Because insulation delivery trucks were scheduled to arrive the following Monday or Tuesday, staff requested authority to issue a notice to proceed to avoid a month‑long delay in the schedule; final paperwork and a change order would follow.
Staff described the labor difference as modest — more layout and multiple tapered pieces rather than a single flat layer — and said the final change order would attach backup pricing and quantities after review. No board vote or final cost approval for either item is recorded in the transcript.
Why it matters: the BG‑4/5 closeout completes procurement reporting required by KDE for capital projects and the insulation change order affects a project's schedule and costs. If approved, the insulation change order will alter contract amounts and require a formal change‑order record.
Next steps: staff will continue negotiating final quantities and pricing, prepare the official change order and BG‑5 closeout documents, and return to the board with paperwork at the next meeting.
