Two formal votes were recorded during the Aug. 21 meeting of the Town of Hubbardston Cultural Council.

1) Submission of local guidelines to the state: The council voted to submit the revised local guidelines and policies to the state HCC portal by the stated filing deadline. The motion to submit was proposed and seconded; the clerk recorded an "Aye" vote and the chair called the motion carried.

2) Reimbursement-only policy retained: The council considered whether to allow payment up front for applicants who said they needed vendor deposits or other upfront payments. After discussion, a member moved that the council "do not change from reimbursement to pay forward." The motion was seconded and carried on an affirmative voice vote. Members expressed concern that paying upfront shifts monitoring burden to the council and that reimbursement places the financial responsibility on applicants and supports the council's follow-up and verification process.

The meeting transcript does not record individual named votes for each member (no roll-call votes were recorded); both actions were approved by voice vote with no recorded dissents in the transcript excerpts.