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Oak Grove R-VI plans switch to SUI financial software; transition training and short overlap with current vendor
Summary
District finance staff recommended switching accounting software to SUI after vendor vetting; the board was informed about costs, training, and a short overlap with the current SysFin support contract during the transition.
Oak Grove R-VI finance staff reported they selected SUI as the district’s next financial software after demos and a site visit.
Staff said the district spent about $18,000 last year on its current system (referred to variously as System/SysFin in the meeting). Moving to SUI will incur a one-time setup fee that brings the first-year cost to $17,200; after implementation the annual subscription cost was given as $14,700. Finance staff said they will send the core finance team and an additional special-education secretary to October training for cross-training and to support the implementation.
Because the SysFin contract terminates in September, staff said the district expects a short overlap period of roughly two to three months (an extended contract with SysFin) while SUI is implemented. Staff said they vetted multiple vendors, visited a district using SUI, and believe SUI provides features that better meet the district’s needs.
Board members asked clarifying questions but took no formal vote on the software at the meeting; staff said they will proceed with training and a phased transition plan.
