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City takeover of short‑term rental registration set for Oct. 1; committee flags Deckard reporting and budget needs
Summary
Committee members discussed the Oct. 1 transfer of short‑term registration and tax collection to the city, raised concerns about Deckard reporting gaps, and called for clear software/data requirements and budgeted staffing.
City staff told the Short Term Rental Ad Hoc Committee that the city will assume control of short-term rental registration and related collections on Oct. 1, and committee members used the Aug. 15 meeting to flag reporting and vendor-performance gaps in the existing registration software (Deckard).
Staff advised the committee that the administrative transition — registration and tax collection — will proceed Oct. 1 and that the committee’s recommendations to council may create additional workload that would need budget support. Members repeatedly noted missing or inconsistent registration data from the current Park Board system and urged the city to require stronger reporting capabilities in any vendor contract or replacement system.
Committee members cited examples where the registration database failed to catch errors that later required manual review. One member described a case where a property manager registered multiple apartment units under a single registration number; staff said the Park Board only discovered the issue after an investor inquiry. Committee members called for automated checks that flag inconsistent ownership entries and unit-level registration mistakes.
Members discussed procurement timelines and the need to translate the committee’s data expectations into contract specifications. Committee members asked for a public-facing reporting dashboard (examples cited included San Antonio and Palm Springs) that would publish registration counts, hotline reports and enforcement summaries; members said such tools are valuable for transparency and for tracking hotline activity week to week. Staff agreed the procurement or contract review process will address whether the current vendor can meet those reporting expectations or whether a different vendor is required.
On budget, staff estimated that annual registration revenue is on the order of magnitude of roughly $1 million (staff figure discussed in meeting); committee members said revenue and fee models should cover software and staffing costs required to run registration, hotline response and enforcement reporting.
Next steps: staff will produce a list of data and reporting requirements for the registration system, evaluate Deckard’s contractual performance, and bring procurement options and staffing/budget implications to the city’s budget process for the coming fiscal year.
