Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Board Actions topic
No spam. Unsubscribe anytime.
Show Low Unified School District board approves routine personnel, audit, MOU renewals and new $5 bus pass replacement fee
Summary
The governing board approved a series of routine fiscal and personnel items including financials, classified and certified employment actions, renewal of a memorandum of understanding with Legacy Learning, the district's third-year audit engagement with DRS CPA for FY24–25, bad-debt write-offs, and a $5 replacement fee for student bus ID cards.
The Show Low Unified School District governing board approved a series of routine administrative, financial and program items during its regular August meeting, including personnel actions, an audit engagement, and a policy establishing a $5 replacement fee for lost student transportation ID badges.
Board members approved the meeting agenda and July minutes by voice vote at the start of the meeting. The board then approved financial items covering both fiscal years as the district completed its encumbrance period.
Personnel and employment actions: The board approved classified employment actions and certified personnel recommendations. The administration noted one hire, Aaron Rodriguez, who accepted a position and subsequently resigned before the meeting; the board approved the employment slate with that clarification. The board also approved athletic coaching and stipend assignments for fiscal year 2025–26; during that vote one board member vocalized opposition but the motion passed.
Contracts, audits and MOUs: The board renewed a memorandum of understanding with Legacy Learning so the district may continue providing services to one student whose needs the district cannot provide in-house. The board also approved DRS CPA LLC to perform the fiscal year 2024–25 audit; the administration said this is year three of a three-year contract and the district will go out to bid for audit services after this year.
Clubs, stipends and vendors: Show Low High School’s proposed Studio Art Club (SLHS SAC) was approved. The board ratified the lead high-school counselor stipend into the general stipend list for 2025–26 after staff noted the item was omitted earlier in the year. The board approved a sole-source vendor for a WMI school program; administration said the service is paid from a grant and not from maintenance and operations funds.
Food-service bad debt and outreach: Business office staff presented required food-service bad-debt write-offs tied to an Arizona Department of Education audit corrective action. The board approved a seniors bad-debt write-off of $605.55 for fiscal year 2024–25 and a separate inactive-student bad-debt write-off of $4,039.40. Miss Davis noted the new director has started weekly letters to parents and the district ran a full-page newspaper advertisement explaining free-and-reduced meal application steps as part of corrective actions to improve outreach.
Transportation ID badge policy: Transportation staff described a pilot program in which students scan ID badges when boarding and leaving buses so parents can track routes and pick-ups. Because replacements for lost badges became frequent, the board approved a $5 replacement fee for lost transportation ID cards. The superintendent said students will still be allowed on buses without a badge the first time; the fee applies to replacements.
Property disposal and donations: The board approved a list of district property for auction, including a retired 2009 Cougar bus and several vehicles and equipment items, and accepted donations from local businesses to the CTE culinary program and other district departments.
Meeting dates and work session: The board changed its regular October meeting from October 9 to October 2, and approved the regular board meeting dates for the 2025–26 school year with the caveat they may be adjusted. Members also set a work session for late September to be held at the district office with a 5:30 p.m. start time; the administration will post details.
Votes at a glance (motions approved unless otherwise noted): - Approve agenda (voice vote) — approved. - Approve July meeting minutes (voice vote) — approved. - Approve fiscal-year financials/encumbrances (voice vote) — approved. - Approve classified employment actions (voice vote) — approved. - Approve certified employment actions (voice vote) — approved (administration noted one resignation after acceptance). - Approve athletic coaching stipends for FY25–26 — approved (one board member opposed on the record). - Adopt model policies and procedures (second reading) — approved. - Renew Legacy Learning memorandum of understanding — approved. - Approve audit engagement with DRS CPA LLC for FY24–25 (year 3 of 3) — approved. - Approve Show Low High School Studio Art Club (SLHS SAC) — approved. - Approve food-service bad-debt write-offs: $605.55 (seniors, FY24–25) and $4,039.40 (inactive students, FY24–25) — approved. - Ratify lead high-school counselor stipend into general stipend list (FY25–26) — approved. - Approve sole-source vendor for WMI school (grant-funded) — approved. - Approve list of school property for disposal/auction (including retired Cougar bus, vehicles, equipment) — approved. - Approve $5 replacement fee for lost transportation ID/bus passes — approved. - Approve multiple student fundraising activities submitted by junior-high student council — approved. - Accept donations to CTE culinary program and facilities (Safeway, Step Propane, Cattleman’s, Matt and Chris Jones) — approved. - Change regular October meeting from Oct. 9 to Oct. 2 — approved. - Approve regular board meeting dates for 2025–26 school year (with future adjustments allowed) — approved.
Board members and administrators did not identify specific roll-call tallies for most voice votes; outcomes above reflect motions presented and passed as recorded in the meeting transcript.
