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Otter Creek CUD approves new warrant-signature procedure; audit filed, new treasurer named
Summary
At its Aug. 20 meeting the Otter Creek Community Unit District approved a procedure letting the chair (or vice chair in the chair's stead) sign monthly warrants, named Anna Maria Boruco as treasurer, and reported that the federal audit was accepted Aug. 18, 2025.
Otter Creek CUD Chair Laura called the meeting to order Aug. 20 and the district approved a new financial-signature procedure, accepted prior meeting minutes and the agenda, and reported that its federal audit was filed and accepted Aug. 18, 2025.
The board approved a motion to authorize the Otter Creek CUD chair to sign monthly warrants and to allow the vice chair to sign in the chair’s stead when necessary. "I think the statement would be that we need a motion to approve a new financial procedure where the Otter Creek CUD chair approves warrants with the signature, and the vice chair would approve and sign in the chair's stead if needed," Chair Laura said during the discussion. The motion was moved and seconded and carried without opposition.
The board's warrant and monthly services list was presented at the meeting. The warrant includes accounting services (Seward), Google Workspace, an annual post office box, consultant VantagePoint, website maintenance by RC Brayshaw, and bank fees. The presenter said the warrant totalled $3,165.19 and that the warrant had been approved in July. "This warrant was approved in July," the chair said while sharing the warrants on screen.
Members also announced a personnel change in finance. The board introduced Anna Maria Boruco as the new treasurer; she is described in the meeting as a staff member at the Rutland Regional Planning Commission who now has authority for the CUD’s bank transactions. The board thanked former treasurer Jackie Savela for her service.
On audits, the chair reported that the district’s federal audit had been completed, filed with the federal audit clearinghouse and accepted as of Aug. 18, 2025. The chair said that because of the CUD’s reduced federal spending levels the district likely will not need another single federal audit in the near term.
The group was told that Rutland Regional Planning Commission (RRPC) plans to update the district's financial procedures and that a coordinated minor amendment to the bylaws will be brought back for approval in November. The chair said she will have a conflict-of-interest policy drafted and reviewed by the district attorney as required under recent changes referenced in the meeting.
Votes at a glance
- Motion to approve agenda as written — Mover: Bill; Second: Larry — Outcome: Approved (unanimous; exact roll-call tally not specified). - Motion to accept minutes of 05/21/2025 — Mover: Mark; Second: Larry — Outcome: Approved (unanimous; exact roll-call tally not specified). - Motion to adopt new warrant-signature procedure (chair signature; vice chair signs in chair's stead as needed) — Mover: Bill; Second: Mark — Outcome: Approved (unanimous; exact roll-call tally not specified).
The board set a target to present updated financial procedures and any bylaw amendments at the November meeting for formal approval. The meeting adjourned at 5:43 p.m.
