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Hospital authority approves Fujifilm maintenance contract for 3D mammography unit
Summary
The Hospital Authority board approved a $36,000-per-year maintenance contract with Fujifilm for a 3D mammography unit, citing potentially high repair costs and alignment with American College of Radiology and federal mammography standards. Board members asked for clearer contract-summary documentation when vendors do not go through RFPs.
The Hospital Authority board approved a $36,000 annual maintenance contract with Fujifilm for the hospital’s 3D mammography unit.
The contract was presented to the board as a maintenance agreement intended to reduce the risk of costly repairs; Dr. Mark Brown, staff member, told the board that repair costs for the machine average $15,000 to $20,000 when it needs service, and said the annual contract would avoid multiple such repair bills. He also said the service is consistent with guidance from the American College of Radiology and the Mammography Quality Standards Act to ensure correct radiation dosing for patients.
Board members questioned administrative details in the contract summary. One board member asked which of the contract classification boxes was checked and whether the vendor had undergone a competitive RFP process. The board member asked that, when “no” is marked on the RFP question, staff add a brief explanation on the contract-summary sheet so the rationale is clear in the packet and in the minutes. A separate board member said adding that detail increases the credibility of the procurement process and demonstrates due diligence.
The board also confirmed this is a maintenance (nonmedical professional services) contract and that the vendor-selection details will be clarified in future summaries. The contract was moved, seconded and approved by voice vote.
The contract is scheduled to return for renewal in two years; board discussion noted it is not an automatic renewal. No individual vote tallies or names were recorded in the transcript for the motion.
