Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Municipal Finance topic
No spam. Unsubscribe anytime.
Albany board approves multiple budget transfers, contract change orders and city apparel purchase
Summary
The Albany City Board of Estimate and Apportionment approved a series of budget transfers and contract change orders Aug. 5, including a $1 million reallocation of state road funds, an increase in a parks grant appropriation and a purchase of city promotional clothing.
The Albany City Board of Estimate and Apportionment on Aug. 5 approved a slate of administrative budget transfers, contract change orders and a vendor award for city promotional clothing.
Board members approved reallocations that include $1,000,000 moved from a capital account tied to the Brevitar road project into other road paving projects after the state aid for the program came in lower than expected. The board also approved a $48,824 increase in appropriation and revenue for municipal park improvement grants.
At the meeting staff presented multiple departmental budget transfers covering routine equipment, supplies and reclassifications. Examples included requests from the police and water departments: the police sought transfers to cover outstanding invoices and professional-standards equipment; the water department sought transfers totaling roughly $143,000 to cover equipment and transmission/distribution needs. Cultural Affairs requested transfers to cover invoices for completed festivals and events, and the Department of General Services sought reallocations to cover fleet and maintenance costs.
The board reviewed and approved several construction contract change orders and adjustments. The action list presented at the meeting included a $328,133.86 increase to the TriCentennial Park reconstruction contract (change order number 2, contract 9407), a reduction of $7,885.70 on a Lincoln Park waterline contract with Jurson Construction Group (contract 9396), and a $13,231.14 increase for work on the Fairbush Water Filtration Plant maintenance building (AMC Construction, change order LME-3). Staff also reported a change to a chemical supply contract for Lincoln Park to permit the purchase of liquid chlorine as a substitute; that change did not alter contract time or value.
Procurement staff presented bids for city promotional clothing, recommending award to JC Smith Incorporated. The board reviewed unit pricing for items including zip-up fleece sweatshirts (price range $26–$33 depending on size), standard sweatshirts ($16–$27), T-shirts ($11–$16), and other apparel and accessories. The procurement presentation included a $30 one-time new design/setup fee. The agenda language indicated award to the vendor based on the submitted pricing.
Staff also reported a legal payment of $1,203,000.95 to an individual identified as Charles Duke relating to property damage claims; the payment was listed on the prior meeting's (July 22) docket and was recapped during the Aug. 5 meeting.
Board members moved and seconded approval of the items on the July 22 and Aug. 5 agendas; the chair called the voice vote and the motion carried. The meeting concluded after the board adopted the presented transfers, appropriations and contract items.
The board's actions were procedural and administrative in nature; staff said project eligibility for state touring-route funds and reconciliation of previously charged operating accounts had been confirmed during internal review. Several presenters offered brief clarifications when asked about eligibility and accounting; there was no extended debate recorded on the agenda items.
