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Finance Committee approves multiple routine contracts and surplus sale; summary of votes
Summary
The committee approved consent items including sale of surplus radios to High Point University, renewals for firewall and email-protection contracts, a tree-trimming contract, and temporary biosolids hauling; all motions passed by voice vote.
The High Point Finance Committee on Aug. 14 approved several consent and purchasing items by voice vote. The items approved and key details are listed below.
- Surplus radios sale (item 2025-343): IT Services requested authority to sell 50 surplus Motorola portable radios to High Point University for $12,500, described as fair market value. Staff said the radios have aged out of their eight-year service life and are no longer needed for municipal operations; statute requires adoption of the attached resolution and publication of notice at least 10 days before sale. Proceeds will return to the city. The motion passed by voice vote.
- Checkpoint firewall renewal with SHI International (item 2025-344): IT staff recommended annual renewal of software licensing and enterprise support for city Checkpoint firewall systems at $143,469.56, funded in the FY25-26 budget and procured via the Charlotte Technology products and related services contract. The motion passed by voice vote.
- Mimecast (MOMcast) email protection renewal with SHI (item 2025-345): Assistant IT staff recommended renewing the Mimecast subscription used for email threat protection at $115,470.79, purchased via Omnia Partners IT Solutions contract and funded in FY25-26. The motion passed by voice vote.
- Tree trimming contract (item 2025-347): Utilities staff recommended awarding a lump-sum contract to Aspen for tree trimming around the city’s approximately 450 miles of overhead electric lines. The recommended award amount is $2,550,000; staff said the procurement is intended to gain efficiencies and expand the miles trimmed compared with prior years (the RFP is expected to trim roughly 193 miles versus 95 miles trimmed last year under the allotted budget). The motion passed by voice vote.
- Temporary biosolids hauling (item 2025-348): Public Services requested a not-to-exceed contract with McGill Environmental for hauling biosolids during a scheduled incinerator shutdown in September 2025 to allow inspections and maintenance. McGill provided the lowest responsive proposal at $105,000 and funds were available in the current budget. The motion passed by voice vote.
All five items were presented with recommended motions in the committee packet and approved on voice votes; no roll-call tallies were read into the record. Packets and staff presentations included funding sources and procurement vehicles where noted in the summaries above.
