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Show Low council approves $63,857 purchase to upgrade council chambers video and audio

5550470 · August 6, 2025

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Summary

The council authorized purchase and professional services to upgrade the council chamber video, audio, microphones and monitors to improve meeting accessibility and streaming quality.

The Show Low City Council voted unanimously to authorize the purchase and professional installation of upgraded video and audio equipment for the council chambers, not to exceed $63,857.11.

Staff told the council the existing technology is aging and that upgrades would improve the meeting experience for both council members and the public. The proposed work includes tuning the sound system, adding wireless microphones and gooseneck microphones, replacing computer monitors and televisions, replacing video cabling, and providing a touchscreen interface for the city clerk and Show Low TV. Staff recommended purchasing the equipment from Corporate Technology Solutions through a state contract.

"The overall experience will be enhanced by tuning the sound system, adding wireless microphones, adding gooseneck microphones, replacing all computer monitors, replacing video cabling, upgrading all 4 televisions, and providing a touchscreen experience for the city clerk and the Show Low TV during the meetings," a staff presenter said. Council members responded with lighthearted comments about appearance filters but expressed general support for improving audio and video quality.

The motion to authorize the purchase and associated budget transfers passed on a motion (mover not specified in the record) and a second by Councilman Whipple. Council members asked when a complete upgrade had last been done; staff said the televisions were likely original and that the council would be receiving a significant update.

Implementation notes - Vendor: Corporate Technology Solutions (state contract) - Authorized amount: not to exceed $63,857.11 - Scope: audio tuning, wireless microphones, gooseneck microphones, monitor and television replacement, video cabling, touchscreen for clerk/Show Low TV - Funding: authorizing associated budget transfers as presented by staff

Council approved the purchase without amendment and directed staff to proceed with installation and budget adjustments.