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County IT reports MinuteTrack go-live, MFA rollout and phone-system migration; elevator and EM remodel progress noted
Summary
Corey Meyer, Riley County IT/GIS director, told commissioners July 24 the county will go live with its replacement meeting-management system Aug. 7, will roll out multifactor authentication next month and will migrate its phone system to WebEx in September.
Riley County’s IT and GIS director Corey Meyer updated the commission on multiple technology and facilities projects at the July 24 meeting, saying the county is preparing for a records-management/meeting-management system go-live, a multifactor authentication rollout, a phone-system migration and a series of facility renovations.
Meyer said the county is finalizing a replacement for MinuteTrack; the first live meeting under the new system will be Aug. 7 and staff have emailed each commissioner to schedule a short walkthrough. He asked commissioners to arrive slightly early for the Aug. 7 meeting to complete sign-in and orientation. Meyer said staff expect initial “bugs” but will provide hands-on support during the transition.
On cybersecurity, Meyer said the county will implement multifactor authentication (MFA) for desktop logins next month; users will require a mobile device for log-in. He also said the county will migrate its phone system from the current platform to WebEx in September; the migration will be scheduled over a weekend and will involve a port of numbers during a planned outage. He said eliminating an older Flexar/legacy phone system in October should save the county roughly $50,000–$70,000 annually.
Facilities and related IT projects included window replacement sequencing (departments are being moved temporarily as sections are completed), elevator modernization starting in August at the health department and moving to the courthouse and other facilities in September, and the emergency-management remodel that has gone out for bid. Meyer said staff are working with departments to stage moves to minimize disruption and that IT will support AV and security needs tied to each renovation.
Meyer also described GIS work presented at a national conference — including fire-prediction mapping based on foliage and wind models — and said the county will not pursue an expensive standalone LIDAR purchase at this time but will coordinate with state or city projects if possible.
Ending: County staff expect a short period of adjustment around the Aug. 7 MinuteTrack transition and the September phone migration; departments will receive training and IT support during each change.
