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Board votes 3‑2 to route vendor emails through district servers after concerns about LLB Resources communications
Summary
After concerns about daily vendor emails and missing deliverables, the Riverside Local School District board voted 3‑2 to require the communications office to re‑send the vendor’s public materials via the district’s official email lists and to compile completed vendor products for board review.
Board members on Aug. 14 voted to have the district’s communications director send Board of Education update emails and the materials provided by vendor LLB Resources through the Riverside Local School District email lists after several trustees expressed concerns about daily vendor email blasts, invoice transparency and quality control.
The issue arose during a discussion of old business when board members said they had been unable to access deliverables that LLB Resources said it had produced and deducted from an initial $9,000 retainer. Trustees asked the administration to obtain completed work products and to provide finished newsletters and engagement metrics on a regular schedule. One board member described receiving unreviewed, attorney‑client privileged correspondence circulated publicly and said that should not recur.
A motion to amend the agenda to permit a last‑minute resolution was approved 3‑2 after roll call (Aye: Fischel, Keeney, Brewster; Nay: Grassi, Kranetski). Following that procedural change the board approved a resolution, also 3‑2, directing the communications director to email the Board of Education update emails and the material supplied by LLB Resources to the Riverside Local School District communication lists. The meeting record does not identify the names of the motion mover and seconder on the floor; the roll call is recorded in the minutes.
Board members who supported the measure said duplicating the vendor’s messaging from district servers would extend reach and allow the district to retain copies and metrics; they acknowledged that some subscribers who unsubscribe could inadvertently stop receiving emergency notices, and suggested creating separate mailing lists where appropriate. Members who opposed the motion said they were concerned district servers could also reproduce errors in vendor messages (misspellings, incorrect headers) and objected to adding unvetted content to the district’s official email channels.
Trustees also discussed contractual and invoice issues: the board was told the vendor has drawn from a previously paid $9,000 retainer and that finished products reportedly exist but had not been shared consistently with the board. The board directed district leadership to compile completed public materials on a bi‑weekly basis for board review and to request engagement metrics from the vendor.
Separately during the meeting the board approved multiple routine consent agenda items — including finance, personnel, curriculum, buildings and grounds — by unanimous votes; the board also approved an OSBA delegate appointment for the annual business meeting.
