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County clerk asks commissioners to reassign Laredo online-fee receipts to technology fund
Summary
The county clerk reported accumulated Laredo licensing fees and asked the board to consider routing future Laredo subscription/licensing revenue into the county technology fund to cover licensing and scanning costs; commissioners asked staff to review an Attorney General opinion and hold the change until budget work is completed.
A county staff member asked the Chase County Board of Commissioners to consider rerouting receipts from the Laredo online-licensing subscription into the county technology fund rather than into county general. The request was presented as an information item and the board did not take immediate formal action.
According to the presentation, the Laredo licensing fee charged to users has generated $3,179.40 so far in 2025. The presenter said $1,669 was paid to vendor Fiddler in 2025 for user fees, leaving a balance of $1,509.73 in 2025; prior-year year-end balances had been about $3,912 after licensing costs. The presenter said the license fee has sometimes been listed as $20.25 and at other points as $26.88, and that the money historically deposited into county general could be redirected to the clerk’s technology fund.
The county staff member said the tech fund would also need to cover recurring licensing (including the Laredo vendor fee) and a forthcoming book-scanning invoice she expects near $10,000 in 2025 that would draw the tech fund down. She said the tech fund balance is expected to fall if the scanning bill is paid from it, and that redirecting the Laredo receipts to the technology fund would help cover both recurring license costs and that expected one-time scanning invoice.
Commissioners asked staff to review the legal basis for moving the Laredo receipts — the presenter said she had sought and had an Attorney General opinion on the subject — and directed staff to consider the timing of any change (staff noted changing the deposit mid-year is likely undesirable and January would be cleaner). The board asked staff to research accounting and to return with a recommendation as part of remaining budget work; no formal transfer was approved at the meeting.
Key details disclosed by county staff - Laredo licensing fee (as stated in discussion): $20.25 in one reference and $26.88 in another; presenter attributed the fee figures to past years and said she used an average for projections. - 2025 receipts reported: $3,179.40 gross; $1,669 paid to vendor Fiddler in 2025; current 2025 balance reported at $1,509.73. - Prior-year year-end balance after payments: approximately $3,912. - Anticipated one-time scanning invoice to be paid from tech fund: about $10,000.
Commissioners said they would read the material, check with finance, and consider the change in their budget process; staff recommended moving any deposit change to start in January to keep annual accounting clean.
