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Prattville approves $802,472 paving contract, $99,082 sanitation lot work and $54,800 inspection agreement
Summary
The Prattville City Council on Aug. 19 voted to award a $802,472.50 contract to Alexander Seal Coating and Striping Inc. for fiscal year 2025 local street paving phase 2, authorized $99,082 for sanitation parking-lot improvements to the same firm, and approved up to $54,800 for engineering inspection services.
The Prattville City Council on Aug. 19 voted to award three contracts tied to the city’s local street paving program, approving a $802,472.50 contract for the fiscal year 2025 local street paving phase 2 project, a $99,082 contract for sanitation parking-lot improvements, and up to $54,800 for construction engineering and inspection services.
The council voted to amend the fiscal year 2025 budget to move funds into the gas tax local paving line and other line items to cover the $802,472.50 award to Alexander Seal Coating and Striping Incorporated. Councilor Jackson introduced the paving resolution, saying Alexander was the “lowest responsible bidder” after five sealed bids were opened and read on Aug. 7, 2025.
The council separately approved a $99,082 payment to Alexander for improvements at the sanitation parking lot on Doster Road, a project the city described as a public works project that may be let without competitive bidding when under $100,000 under sections 39-2-1 and 39-2-2, Code of Alabama 1975, as amended.
City staff also told the council the engineering department needs construction inspection services for the paving project and recommended Civil Southeast LLC for up to $54,800; the council approved that contract without discussion.
The only substantive discussion came over procurement practices for smaller public-works projects. Councilor Whaley asked whether the city has an internal process for projects under $100,000 so more than one vendor is considered: “do we have an internal process where on a public works project where it's under a $100,000, are we at least getting prices from other…?”
The mayor replied that staff do reach out and that an administrative change is under consideration to maintain a list of asphalt vendors with unit prices to streamline future procurements. City staff later stated on the record: “Under a 100,000, we attempt to get 3 quotes,” and said the city is exploring annual or multi-year contracts for asphalt to simplify procurement.
Funding and context: the paving phase 2 award was paid from the fiscal year 2025 gas tax fund (local paving) with other budget adjustments described in the resolution, including transfers from the general fund and capital projects fund; the sanitation lot work was approved from the sanitation enterprise fund capital outlay. The paving resolution’s paperwork in the council packet lists a gas-tax-related increase and a $338,432 engineering grant figure tied to the project.
All three measures were approved by voice/hand vote; the meeting record shows motions, seconds and the council adopting each resolution.
Ending: The council completed the procurement approvals and signaled staff would refine small-project procurement, including trying to gather multiple quotes for sub-$100,000 public works and exploring annual contracts for asphalt and related services.
