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Council approves OpenGov asset-management system; city to use surface-water grant for implementation
Summary
The council approved purchase of OpenGov's asset-management software, authorizing a contract totaling $1,177,217.94 and a $15,000 management reserve. Staff said implementation work (about $78,000) will be covered by a Department of Ecology surface-water grant; annual licensing will be budgeted to departments.
The Des Moines City Council on Oct. 9 approved the purchase and implementation of OpenGov's asset-management software for the city's transportation, parks, facilities and surface-water programs.
Tyler Beakley, presenting for the city, said the purchase will replace the city's on-premises CityWorks instance and extend asset management to additional departments. OpenGov representatives and the city's GIS administrator, Max Musso, described the platform as a cloud-first system with mobile field tools, unlimited user licensing and integration with the city's GIS. Musso told council that the current CityWorks on-premises deployment is underused in part because of learning-curve and licensing limits and that OpenGov's user model could expand field access.
City staff listed implementation work and data migration costs at roughly $78,000 and said the Department of Ecology surface-water grant would cover that implementation expense. The council motion the city approved authorized a total contract amount of $1,177,217.94, a $15,000 management reserve, and annual module fees covering surface water, transportation, parks and facilities. Staff explained the larger surface-water cost reflects the program's asset count and reporting requirements.
Council members said the system should streamline work-order dispatching, give better condition and capital-planning data and reduce paper-driven processes for field crews. After discussion, the council approved the purchase unanimously.
Staff will proceed with implementation, migrate CityWorks data, and train staff under the grant-funded implementation plan. Departments will cover the annual licensing costs within their operating budgets and the finance team will return any required budget changes in the next budget cycle.
