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Evansville Board of Public Works approves contracts, software amendment and NDOT participation for Third Street work
Summary
The Board approved a series of vendor contracts and a software-module reduction intended to save the city about $20,000 annually, adopted a resolution to participate with the Indiana Department of Transportation on Third Street design reimbursement, and signed change orders closing a pipe-repair project.
The Evansville City Board of Public Works on May 5 approved multiple vendor agreements, a software amendment that trims recurring costs, a $250,400 contract tied to Indiana Department of Transportation participation on Third Street design, and a change order to close out a pipe repair project.
The board voted to accept an annual price agreement with Allstock Business Forms Inc. for dual-purpose copy paper, for an amount described as less than $150,000 annually. Board members then approved an amendment to the city’s enterprise resource planning (ERP) software agreement with Tyler Technologies Inc. to remove two unused modules, which the city controller said will save an estimated $20,000 a year. City controller Robert Gunter approved the reduction.
The board also adopted a resolution allowing the city to enter a project-coordination agreement with the Indiana Department of Transportation (INDOT) and authorized the related contract (DES12401371) for Third Street design services with a total contract amount of $250,400. Staff said the INDOT agreement allows INDOT to participate in reimbursing the design contract between the city and BS Engineering; the resolution also authorizes Mike Levitsky to sign the INDOT electronic agreement on the city’s behalf.
Separately, the board approved Change Order No. 2 for the Mount Vernon Road and Riggs Avenue pipe joint repair project (project 24-021). The change order decreased the contract by $7,560.62, producing a final contract amount of $39,149.38 to close out the work.
Board actions on these items were routine and passed with the board voice vote “Aye.” The meeting record shows no additional conditions attached beyond the authorization to sign electronic INDOT documents.
The purchases and contract adjustments affect multiple city departments: procurement (paper agreement), finance/IT (ERP amendment), public works/engineering (pipe repair and Third Street design). The Tyler amendment reduces the city’s annual SaaS expenditures by removing modules city staff said are no longer used.
