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Woodruff board begins July 4 rodeo planning; concessions, merchandise and signage discussed
Summary
Board members spent substantial time on rodeo and community event planning: concessions menus, potential bag‑in‑box soda systems, volunteer staffing, banners and merchandise. The board asked staff to begin outreach for volunteers, sponsors and bids where needed.
Board members devoted an extended portion of the meeting to planning for the town’s July 4 rodeo and related community events. Topics included concessions (burgers, nachos, churros, popcorn and cotton candy), equipment needs (freezers, refrigerators, ice makers), volunteer staffing, merchandising (T‑shirts and a concession stand for souvenirs) and event signage.
Concessions and equipment: members discussed options to streamline beverage service, including a bag‑in‑box carbonator system and an ice maker to provide cup drinks rather than unpacking many cans. One board member offered to donate a large refrigerator; members said a freezer would also be useful. Committee members discussed ordering supplies (sliced cheese, burger supplies) from wholesale suppliers to reduce labor during the event and noted past experience in demand and leftover inventory.
Logistics, promotion and fundraising: the board considered leasing or assigning the concession building to a vendor for merchandise sales, producing rodeo T‑shirts and replacing worn banners on roads leading to the event. Members said they will solicit sponsors and donation letters for the Fourth of July and will consider a separate rodeo planning meeting to organize volunteers and vendor assignments.
No formal vote was taken; members asked staff to follow up on equipment quotes, banner replacement and volunteer coordination.
