Clermont County commissioners approve vendor payments, staffing MOU amendment and road maintenance contract

The Clermont County Board of Commissioners on March 26, 2025 approved a package of routine and non-routine items including payment of vendor invoices, an appropriation transfer, an amendment to a security memorandum of understanding, a cooperative purchase for road maintenance, and the donation of obsolete county property.

Key votes and motions

- Vendor payments: The board adopted a resolution (number recorded as 029-25 in the meeting record) authorizing payment to vendors in the total amount of $2,053,229.94 as presented in the BCC approval invoice report and authorizing the county auditor to issue warrants pursuant to Ohio Revised Code section 319.16. The motion passed with Commissioners Claire Corcoran and David Painter recorded as voting yes; Commissioner Bonnie Bachelor was excused due to illness.

- Appropriation/cash transfer: The board approved a cash transfer from the general fund to the sheriff's contract fund in the amount of $21,890 under Ohio Revised Code section 5705.4 to cover the general fund portion of the Department of Job and Family Services (DJFS) and sheriff security memorandum of understanding. The motion passed on roll call with the two attending commissioners voting yes.

- MOU amendment — increased deputy coverage at Clermont Family Support Center: The board approved Amendment No. 1 to a memorandum of understanding among the Clermont County Sheriff, the Board of County Commissioners and the Clermont County Department of Job and Family Services. Dottie Meyer of DJFS summarized the amendment, which increases deputy coverage at the Clermont Family Support Center, 2400 Clermont Center Drive in Batavia, from one deputy to three deputies, adds evening hours on an as-needed basis, and retains county ownership of equipment provided by the sheriff pursuant to the MOU. Under the amendment, DJFS is responsible for 70% of the total monthly cost for the first and second deputies and 100% of the total monthly cost for the third deputy and any after-hours coverage. The amendment is effective March 31, 2025 through Feb. 28, 2027, contingent on release of a purchase order. The motion passed on roll call with the two attending commissioners voting yes.

- Cooperative purchase — 2025 crack seal program: The board authorized a cooperative purchase agreement with Strauser Construction (Columbus, Ohio) in coordination with an Ohio Department of Transportation purchasing contract for the 2025 crack-seal program. The award was described in the meeting as an estimated $160,936.12, not to exceed $177,029.73, with work to be completed in calendar year 2025. Commissioners discussed that final mileage treated depends on crack width and depth. The motion passed on roll call with the two attending commissioners voting yes.

- Donation of obsolete property: The board adopted Resolution No. 030-25 declaring certain county personal property obsolete and authorizing donation pursuant to Ohio Revised Code section 307.12(d) to the Adams Clermont Solid Waste District; the board also authorized deletion of the items from county inventory and transfer of responsibility to the receiving agency. The motion passed on roll call with the two attending commissioners voting yes.

Other procedural business

The board approved the consent agenda and a regular-session minutes approval at the start of the meeting. The board entered executive session under Ohio Revised Code section 121.22(G)(1) to consider employment or compensation matters and returned to open session stating that no decisions were made and no actions taken.

Motions, roll calls and attendance

Multiple motions were made from the dais and recorded by roll call. In each recorded roll call in the transcript Commissioners Claire Corcoran and David Painter cast affirmative votes; Commissioner Bonnie Bachelor was excused for illness and not present for votes. The meeting record does not show any recorded no votes or abstentions on the items described above.