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District to replace obsolete bus-garage fueling system after failure
Summary
Facilities reported the electronic gas-dispensing system at the bus garage failed and is non-serviceable; staff proposed buying a replacement system and hiring a contractor to install and certify it, with costs covered by transportation capital funds freed earlier this year.
Facilities staff told the board April 7 the district’s Gasboy electronic gas-dispensing system at the transportation garage has failed and vendor support for the obsolete model is no longer available, leaving the district with a temporary workaround.
What administration said: the vendor notified the district earlier this winter that replacement parts for the model are no longer available. The system failed last week and is not serviceable. Facilities recommended purchasing a replacement fueling system through the vendor (estimated $12,006) and hiring a contractor to install, test and certify it (estimated $12,009). The work also has small third-party inspection costs estimated under $2,000.
Operations and funding: staff said a temporary workaround allows fueling to continue but is not ideal. Funds for the replacement would come from the long-range facilities/transportation capital plan; transportation savings from a recent bus purchase freed funds for this work. Staff noted equipment lead times of 10–12 weeks; board action is scheduled on the upcoming facilities agenda.
Why it matters: the district needs reliable, trackable fuel dispensing for fleet operations and fuel-inventory controls. Staff emphasized the short vendor lead times make timely board authorization important but said the equipment is not deliverable immediately.
Ending: The April 7 presentation was informational; the replacement and installation items are planned for the facilities consent agenda at the next board meeting.
