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County explains SHI invoices and tightens public claims disclosure over fraud concerns
Summary
Isanti County commissioners approved claims and warrants. Staff described a backlog of SHI invoices for computer equipment that span 2024–2025 and explained the county will stop listing vendor-level check amounts in public meeting packets to reduce mail-theft fraud.
The Isanti County Board approved claims and warrants on April 15 after staff summarized a recent cluster of invoices from SHI, a vendor providing computers, monitors and software licenses.
A county staff member explained some SHI invoices dated from 2024 only reached payment processing in 2025 and that the vendor’s invoicing format sometimes lacks department-level allocation detail. “Some are from 2024, and are just being paid now,” staff said; others were for early 2025 replacements. The county is working with SHI to clarify invoices so purchases can be allocated to the correct departmental budgets rather than the IT budget.
Commissioners asked whether late invoices could create budget impacts; staff said departments that incurred equipment purchases in 2024 but were charged in 2025 might see overages in their 2025 line items and that accounting adjustments or budget amendments could follow after staff complete their review.
On disclosure and fraud concerns, the county changed its practice for claims presentation: a prior packet included a vendor-by-vendor list with exact check amounts and mailing addresses. Staff said to reduce the risk of mail theft and fraud the county will remove vendor-level check-amount details from materials posted with the live stream. The detailed claims list will remain available to the board and to members of the public on request.
After the discussion the board approved the claims and warrants as presented by motion.
