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Clerk outlines imaging project; council hears plan to contract debt collector for long‑standing court fines
Summary
County clerk reported plans to begin a records imaging project using clerk perpetuation funds and told the council the county will contract Paycor to pursue outstanding court costs and fines going back to 2000. The council was asked to consider approving use of Clerk Perpetuation funds for imaging.
County officials discussed two revenue and records initiatives on April 15: a plan to start a sizable records‑imaging project in the clerk’s office, and a plan to contract Paycor to pursue outstanding court fines and costs dating back to roughly 2000.
Why it matters: Imaging land and court records is a long‑running records management task that affects access and storage; efforts to collect older court debt may increase county revenue but raise questions about distribution of recovered funds.
Clerk imaging project
The clerk said she wants to begin imaging order books and other records stored in the attic and requested permission to use funds from the Clerk Perpetuation Fund to pay for the imaging project. She indicated the project will be substantial, noting that the office is currently imaging records back to 1953 and that the full imaging of order books will be a long project.
Paycor contract and court debt recovery
The clerk told the council the commissioners had approved signing a contract with Paycor to pursue outstanding court costs and fines back to year 2000. She said preliminary estimates indicate the outstanding debt is a little over $1.4 million; the clerk’s office posted the position in‑house and in public to fill staff vacancy related to workloads.
How proceeds are distributed
The clerk explained recovered money would be divided between county and state shares according to existing procedures; some of the proceeds would go to county funds such as the public defender fund depending on existing allocation rules. The clerk cautioned the recovery process will take time before revenue begins to flow.
What the council did
Council members were briefed; no separate vote allocating funds for imaging was recorded at the meeting. Several members asked for additional detail on the planned imaging appropriation and payroll encumbrance before approving any transfers; later in the meeting the council approved a $21,074 general fund appropriation to cover part‑time OASDI related to clerk‑perpetuation payroll sourcing corrections.
Provenance
Topic introduction excerpt: "We have to send them to the state... The commissioner has approved me signing a contract with Paycor... going after everybody that owes us court cost of fines back to 2000..."
Topic finish excerpt: "So we have posted the job 7 days ago in house. So I posted it today in the public..."
