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Committee recommends three IT contracts including Okta maintenance and CAD licenses for board approval
Summary
The Toll Highway Authority technology and operations committee recommended three IT procurements — Okta maintenance with Matrix Systems Group, an increase for Mobile Solutions for mutual aid tower equipment, and EnRoute CAD licenses with National Tech Services — for placement on the April board agenda.
The Toll Highway Authority technology and operations committee on April 17 recommended three information-technology procurements for placement on the authority's April board meeting agenda.
Chief Information Officer Mike Shea told the committee the items include a master contract for Okta software maintenance and support; an increase to an existing contract for mutual aid tower equipment; and a purchase of EnRoute computer-aided dispatch (CAD) licenses and mobile devices. "The software allows us to manage user profiles across all applications," Shea said, adding that centralized identity management "simplifies the administration." The committee voted to consolidate the three IT items for consideration and approved placing them on the full board agenda.
Why it matters: the items affect enterprise security and field operations. The Okta maintenance contract is presented as part of the Tollway's enterprise security plan and supports centralized user-profile management across cloud and on-premises systems. The CAD licenses and mobile devices are described as necessary to maintain compatibility with the Tollway's existing mobile CAD application used for traffic incident management. The tower equipment work supports communications infrastructure used in mutual-aid and incident-response operations.
Details presented to the committee: - Okta maintenance and support: award recommended to Matrix Systems Group for contract 250024 in an amount not to exceed 1,300,000.0, described as for Okta software maintenance, support and services. The CIO said Matrix Systems Group is a certified EDP vendor and the cost has been reviewed by IT.
- Mutual aid tower equipment: staff recommended increasing a contract with Mobile Solutions (originally approved in August 2023 under contract 30137) to a total of $7,381,704.12 for additional equipment, services and support related to radio transceivers, antennas and cable for tower-based communications.
- EnRoute CAD licenses and mobile devices: staff recommended awarding to National Tech Services under contract 240150 for purchase of EnRoute CAD licenses, maintenance and support and mobile devices for Tollway vehicles. The transcript records an amount of $747,822 associated with contract 240150; some details in the transcript about additional smaller fees were not specified clearly.
Committee action: the committee moved and seconded a motion to consolidate the three IT items for consideration as a group; that motion passed. The committee then moved and seconded approval to place information technology items 1 through 3 on the full board agenda; that motion also passed with the committee's recommendation.
What was not decided: the committee recommended placement for all three items on the full board agenda; final contract awards and any contract execution remain subject to board approval. The transcript does not record detailed vote tallies by member for the placement motions beyond general assent (ayes) recorded in the meeting.
Next steps: the items will appear on the Toll Highway Authority board agenda in April for final action.
