Lombard board approves consent agenda including infrastructure contracts and vendor agreements

The Village of Lombard Board of Trustees approved the consent agenda, which included payroll and accounts-payable approvals, multiple contracts for public-works projects and building roof replacements, software and continuity services agreements, and an intergovernmental agreement (IGA) with DuPage County for a water-main lining project.

The roll-call motion to approve the consent agenda passed with recorded “aye” votes from Trustees Puccio, Dudek, Malauulu and Wagner. The motion to approve the consent agenda was made by a board member referred to in the transcript as “Bob” and seconded by a member referred to as “Pooch.”

Key items listed in the consent materials and included in the approved motion were:

- Approval of accounts payable for period ending 03/21/2025 in the amount of $703,176.30, payroll for period ending 03/22/2025 in the amount of $998,408.11, and accounts payable for period ending 03/28/2025 in the amount of $1,929,718.91.

- Item D: Final plan of subdivision and associated variations for 837 South Westmore Myers Road (Eastgate Shopping Center Subdivision) within the B3PD Community Shopping Planned Development District (variations for lot area, interior side yard and rear yard as specified in the packet).

- Item E: Conditional use request to allow a daycare center at 55 West 20 Second Street (OPD office planned development district).

- Item F: Intergovernmental agreement with DuPage County to line a 12‑inch water main along Butterfield Road (2025 CIP project). Meeting remarks noted an approximate project cost of $250,000 and that the DuPage County member initiative program will provide a $50,000 grant applied to the project.

- Item G: Suburban Tree Consortium participation and related commitment not to exceed $143,450 for tree purchases over a multi‑year lead time.

- Items H and I: Roof replacements — a public-works administration building roof award to Metal Master Roofing in the amount of $165,485 and Civic Center roof replacement to Metal Master Roofing in the amount of $124,350 (staff cited Metal Master as the lowest or preferred vendor based on prior work).

- Item J: Highland Avenue sewer separation contract awarded to John Neary Construction Company of Addison, Illinois, the lowest responsible bidder; bid amount listed as $1,084,427.80 (five bids received). The project objective described was installation of large‑diameter storm sewer along Chase Avenue and Division Street.

- Item K: CivicPlus annual hosting and supplemental services fees for 2025 not to exceed $38,000.

- Item L: Disaster recovery and business continuity services: three‑year contract to ThinkGuard LLC described in the packet with first-year costs and renewal-year amounts noted in staff materials (detailed first‑year hardware and year‑2/3 amounts were listed in the packet).

- Item M: Temporary special event permit for a Yorktown Center inflatable attraction scheduled May 16, 2025 through July 20, 2025 (with additional setup/teardown days).

- Item N: Metropolitan Mayors' Caucus membership dues for FY 2024–2025 in the amount of $2,001.42.

- Item O: Multi‑year services agreement with Rebound Illinois (listed as Rebound Illinois in packet) for injury treatment, rehabilitation and claims management services for four years through March 31, 2029 in the amount of $126,304.76.

The consent agenda also included other routine items, and staff noted prior experience with vendors on several projects. The board did not hold separate debate on the individual consent items during the roll call but singled out the DuPage County IGA in remarks recognizing Andrew Honig of the DuPage County Board for sponsoring a county grant.

A subsequent motion to adjourn passed by roll call.