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Votes at a glance: DeKalb Operations Committee actions on contracts, software and ordinances
Summary
The committee approved several contract renewals and change orders, deferred two items for follow-up (a budget amendment and a proposed companion animal ordinance), and ratified contracts for software, fire-extinguisher services, vehicle parts and moving services for elections.
The DeKalb County Operations Committee on April (date not specified in transcript) took votes on multiple procurement and ordinance items. The committee approved several contract renewals and change orders, ratified previously provided short-term extensions, and deferred two items for additional review.
Key outcomes (committee action, brief detail):
- Oracle Cloud Services (contract renewal, agenda item 250273): Approved. The increase covers renewal of existing software licenses and support for Oracle Cloud products used by county systems including HR/payroll and financials.
- Fire-extinguisher services (change order to contract 128850, agenda item 250051): Approved. One-year extension through April 30, 2026, with All Star Fire LLC; amount not to exceed $118,500.
- Minor construction cooperative agreement (contract 13800301, agenda item 250299): Approved. Ratified previously provided contract term increase and added scope related to generator site and city LDP requirements; amount increased to $1,000,736.65 (as read on the record). Motion included guidance to negotiate streetscape/master-plan coordination with the city.
- Vehicle parts annual contracts (agenda item 250311): Approved. Renewal/term increase for parts and repair supplies used by fleet operations and multiple departments; contract extension through Oct. 31, 2025.
- Holland document management system (agenda item 250303): Approved. Three-year maintenance and support contract ratified and extended through March 2028; amount not to exceed $214,128.99.
- Microsoft unified support (agenda item 250350 / referenced as sole-source): Deferred. Item sent to audit; committee moved to defer for two weeks pending audit review and return to committee.
- Voting equipment movers (change order to contract 200027, agenda item 250424): Approved. Ratified contract term increase for Atlanta Peach Movers for the 2025 election cycle; amount not to exceed $228,000.
Items deferred for further review:
- FY2025 budget amendment to add BOC legal counsel, financial consultant and communications director (agenda item 250197): Deferred 30 days to allow the administration and law department to provide detailed budget impacts, procurement coordination, and job scopes.
- Ordinance on companion animal litter permits and transfer/sale of dogs and cats into Cass County, Georgia (agenda item 240190): Deferred two weeks; the county attorney’s office asked for additional review and noted outside expert Professor Lisa Millett may present in two weeks.
Ending: Several routine contract renewals were approved to maintain county operations; the committee deferred two policy and budget items for additional review and coordination.
